Reports to Executive Production Manager,
Role: Duty Manager
Salary: Hourly rate of £17.50 per hour
Timescales: Role to commence from Monday 3rd May, to be delivered on a fixed-term contract until end of August 2021
The Trust is looking to appoint a Duty Manager managed by the Executive Production Manager to oversee day-to-day running of a medium scale immersive exhibition in Coventry.
Review and input into safety documentation including Risk Assessment and Event Safety Plan
Assist in recruitment of event delivery team
Work closely with Production to comply with H&S regulations and premises licences.
Develop and maintain a delivery schedule for the show.
Responsible to coordinating safety, security, and site issues, informing Production through end of day reports.
In the event of an emergency, take responsibility for all visitors, staff and volunteers on site and make the decision to close installations/ exhibition spaces and evacuate, as necessary.
Be vigilant around the site, identify safety, security, site, and general issues. Ensuring these are address by reporting and working with the appropriate contractors or colleagues. All issues should be resolved as soon as practicable or by the close of the working day.
Proactively report and log site maintenance and technical issues
Develop and follow an open/ close procedure for all exhibition and installation spaces at the start and end of each day.
Ensuring day to day compliance with the Event Safety Management Plan
Monitor site usage and proactively protect natural habitats and spaces, avoid damage to any sacred space, wildlife, or environment.
Be the first point of contact for all visitors, staff and contractors on site and liaise with stakeholders as required; including landowners, Council, and members of the public.
Line management of a team of Experience Supervisors and Leaders.
Actively engage with the organisation’s vision and mission and strategies regarding artistic ambition, equal opportunities, diversity and accessibility, participation and engagement, environment and sustainability and evaluation and monitoring.
To be aware of, and undertake to comply with and to help develop, the Trust’s policies and procedures including, but not limited to, GDPR, Health and Safety, Safeguarding and Diversity and Equality and Inclusion Policies
Significant experience of outdoor/ non-traditional venue management
Experience of overseeing sites which include temporary electrical power, portable toilets, and temporary structures.
Ability to make timely decisions, identify and resolve problems effectively.
Proven ability to manage a team of exhibition or event staff and multiple event contractors.
Flexible approach to working hours, comfortable with day, evening, weekend and bank holiday working hours.
IOSHH Managing Safety qualification
First Aid at Work certificate
Excellent organisation skills, with the ability to balance and prioritise a diverse workload.
A can-do attitude to working in busy team structure, with experience of working with multiple partners with competing demands
Competent across IT and software, including a strong working knowledge of Microsoft Office, and willingness to learn other software programmes
An effective communicator, able to build and maintain relationships with colleagues, agencies, and partner
Attributes of diplomacy, confidentiality, trust and respect for colleagues and partners
To be based in, or able to move within commuting distance of Coventry
Coventry is one of the most diverse cities in the UK and we want our Team to reflect that diversity. We value the benefits of a diversity of life experiences, cultural and social knowledge and are particularly keen to hear from candidates from currently under-represented groups, including those with disabilities.
We are looking to build a team of people from a range of backgrounds and range of experiences. We can provide mentoring and training/support to less experienced candidates. Training and talent development within the Trust team and within the wider sector is central to our approach. All postholders are expected to participate in training and development activity and to contribute time and expertise to supporting our training programmes on site and occasionally off site.
This list of responsibilities is not exhaustive and team members will be required to perform duties outside of this as operationally required.
Please submit an up-to-date CV and letter (maximum 2 pages) addressing your interest and suitability for the post with particular reference to the person specifications.
Alternatively, you can provide an audio or video submission.
Applications should be sent in WORD format.
Advertised – 26th April 2021
TERMS AND CONDITIONS
This is a fixed term post until the end of August 2021
* Exact working hours are subject to the final schedule, but it is expected that working hours throughout June – August will be between 9am – 11pm Tuesday – Sunday. Working a total of 40 hours per week. In addition, there will be up to 10 days required throughout May - June for induction, planning and install days as required.
* The salary is paid monthly in arrears.
* Pension auto-enrolment is applicable and employer contributions are currently 3%. The Trust’s appointed pension provider is NEST. Further details are available
* Main place of work is the exhibition site at London Road Cemetery. However, given current government guidelines all Trust employees are currently homeworking. The successful candidate will be welcomed into the Trust and supported through a remote onboarding process.
* On appointment the successful candidate must be able to provide the correct documents as proof of their right to work in the UK for duration of the contract.
The candidate’s contract of employment with the Trust does not come into force until the first day of work