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You will undertake the day to day statutory functions of a Registrar of Births and Deaths, on days when the Registrar and Celebrant /Senior Registrar and Celebrant is absent on annual leave etc.
This will entail checking the details completed on the Medical Certificate of Cause of Death completed by the Doctor certifying the death to ensure that the death is one that may be registered. You will need to check that the person wishing to register the death (the informant) is a “qualified person” under the Registration Act and is able to register the death. You will need to ask the appropriate questions to obtain all the necessary information from the informant to enable you to register the death. You will then enter the information collected onto the Registration Online system and issue the appropriate paperwork to the informant.
When registering a Birth you will need to confirm that the person wishing to register the birth is legally able to do so and to match the details of the birth with the notification from the Health Authority before you can proceed with the registration. You will then need to collect all the information required to complete the entry on the Registration online system, and issue the required paperwork to the informant.
You will also be required to cover for the Registration Officers and Registration Assistant in the General Office when they are absent on annual leave etc. You will answer phone enquiries that cannot be dealt with by the call centre; deal with personal callers at the office and carry out the administrative work of the office concerned with booking wedding and other ceremonies, making appointments and preparing certified copies of entries in the registers.
Physical Effort and Working Environment (other than in a normal office environment)
You will be required to work at any of the outstations as well as at the Register Office.
About the team
You will be part of the Registration Services Team. The Registration Service is spread over four locations; there are two full time posts and the remainder of the staff are all part time. This provides flexibility of service provision for customers. The majority of staff are also involved in the rota for ceremony delivery for the service.
About the wider section/function
The function of the Registrars of Birth and Death works in parallel with the General office and the Deputy Superintendent role to provide the Registration Service as a whole. The Registration Service then fits within the Legal, Governance and Democratic Services (part of Chief Executive and Corporate Resources Section) under the leadership of the Proper Officer.
Problem solving and decision making examples
You will be expected to make day to day decisions of a technical nature in accordance with your statutory duties. Examples include:
* deciding whether or not the person wishing to register an event is a “qualified informant” under the registration acts.
* deciding when a case should be referred to the Coroner before it can be registered.
* you will need to be able to ensure that you elicit full correct information from those registering a death even though they may be distressed at the time
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