Job Description

Our client based in Penicuik are seeking a HR Assistant to join their team for a period of 12 month FTC. The HR Assistant will oversee the administration and coordination of a broad range of generalist HR activities. This role will also support the wider global HR team with various tasks and contribute to project work as needed.

Key Responsibilities:

* Assist with the administration of recruitment processes, including posting job ads, scheduling interviews, and pre-screening candidates.

* Lead certain recruitment initiatives as needed.

* Prepare and issue offer letters to new hires.

* Coordinate the onboarding process, including scheduling induction activities and ensuring all required paperwork and right-to-work documentation are collected.

* Deliver the HR Induction presentation and communicate new hire information.

* Manage the probationary process, monitoring employee progress during their probation period.

* Oversee the offboarding process for departing employees.

* Prepare and issue leaving letters and final payment forms, ensuring timely processing by payroll.

* Schedule and conduct exit interviews and handle reference requests for former employees.

* Coordinate the archiving of leaver files and training records.

* Process changes to employee contracts, updating relevant systems and issuing new documentation as needed.

* Schedule internal training sessions, maintain attendance records, and manage annual training renewals.

* Handle external training requests, including sourcing providers and maintaining records.

* Instruct monthly payroll amendments and support payroll checking processes.

* Investigate and resolve payroll queries and support data gathering for financial audits.

* Produce monthly holiday pay data and payroll reports.

* Maintain accurate employee data in the HR and timekeeping systems.

* Create and run reports to support team processes.

* Support the Payroll System and raise purchase orders for department invoices.

* Administer employee relations casework, including scheduling meetings, preparing documentation, and taking minutes.

* Support the HR email inbox and perform archiving tasks for HR processes.

Who We’re Looking For:

* A detail-oriented individual with a proactive approach and a positive, can-do attitude.

* Strong organisational and multitasking skills.

* Excellent communication skills and ability to work collaboratively with the HR team and other departments.

* Familiarity with HR systems and processes is preferred.

What We Offer:

* A collaborative and supportive work environment.

* Opportunities for professional growth and development.

* Competitive salary and benefits package.

If you are enthusiastic about HR and ready to contribute to a dynamic team, we would love to hear from you