Job Description

Events Support Executive

We’re looking for an experienced Events Support Executive to join an important charity helping vulnerable children across the world.  

Position: Events Support Executive (Maternity Cover)

Location: Milton Keynes (UK-based applicants only)

Hours: Part-time, 18 hours per week. Mandatory working days Tuesdays and Wednesdays with the requirement to work occasional evenings and UK travel for events.

Contract: Fixed-term maternity cover for 12 months

Salary: £15,226 per annum (£30,874 FTE) + good range of benefits

Closing date: Monday 4th November 2024

Interview date: Thursday 7th November (online via Microsoft Teams)

**Please Note: Applications without a CV and cover letter will not be considered.**

About the role:

As Events Support Executive, you will support the Specialist Giving team’s strategy and programme of annual events delivering memorable, creative and high-quality events to inspire, engage and steward our audiences.  From conception to delivery, you will support the Specialist Giving team's event calendar.

Through these events you will support the engagement of current and future supporters through a Gift in their Will, child sponsorship and non-financial engagement, enabling us to generate more income to increase the organisation’s ability to transform children’s lives. You will be working closely with colleagues from across the organisation, these events will engage, inspire and create opportunities for incredible engagement and impact to be seen and made.

Key areas of responsibility include:  

To support the Specialist Giving events programme across a variety of mediums from conception to delivery according to requirements, target audience and objectives. Ensure messaging and supporting materials accurately reflect the organisation’s mission, vision and identity.

Be accountable for the delivery of high-quality donor-focused events, from the concept and planning of new events and updating existing events through to their creation and delivery. You will be responsible for working with the team to deliver physical and virtual events which meet targets and our donor/partner needs and strengthen their relationship with the organisation.

Use of strong communication skills, creativity and content creation which meets each event's objective(s).

Administer events, that ensure the appropriate audience(s) are selected from our database and event communications meet GDPR best practice and are logged on the CRM. Setting up correspondence and invites as necessary and processing all responses across all mediums.

Work with managers to ensure an integrated follow-up after the event. Provide detailed and informative event briefings for staff. Conduct learning reviews and event analysis after each event and use these insights to come up with ideas for improvements and new events.

Responsible for adhering to risk and compliance related to hosting events, including but not limited to, ensuring venue compliance and safety policies are adhered to, risk assessments are completed, and events don't pose a risk to staff, attendees and speakers.

Supplier and logistics oversight – including but not limited to research, sourcing and visiting venues, managing and negotiating caterers, vendors and suppliers to deliver high value and engaging events to budget and on time, processing invoices and purchase orders as required. Keeping suppliers accountable for timely delivery within an agreed budget.

About you:

We are looking for an Events Support Executive with clear communication skills with the ability or experience to work with agility. You will be collaborative and able to work with different types of teams and audiences.

Key skills required for this role:

Experience in delivering fundraising events that successfully raise income against targets Educated to degree level or above (or with extensive relevant workplace experience demonstrating skills and abilities to manage and deliver events.)

Full UK Driver’s License Experience in managing and delivering high-quality, successful events meeting a variety of audience needs.

Strong interpersonal and negotiation skills with experience in managing and influencing a variety of stakeholders at all levels.

About the organisation:

The employer is an international children’s charity working with children, their communities, and with supporters and partners, in almost 100 countries. Through long-term development projects, emergency responses and advocacy we’ve helped bring lasting change to millions of children, over more than 60 years. As a Christian organisation, everything we do is motivated by our faith as we strive to reflect God’s unconditional love.

As a child-focused organisation, we are committed to the safeguarding of children, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records check.

We are a registered organisation operating the Misconduct Disclosure Scheme (MDS) and we shall check with your previous employers about your behaviour and conduct. We will be requesting you to complete a form known as a Statement of Conduct. For more information see: The Misconduct Disclosure Scheme.

Please note we can only consider applicants who presently have the right to work in the UK and all candidates must be personally committed to the Christian faith and be able to respect, uphold and work within our client’s Christian mission, values, culture, and faith statements. This individual will represent and speak on behalf of a Christian charity and as such the Occupational Requirement for an active Christian faith is justified under the Equality Act 2010 Schedule 9, Part 1, clause 3.

As a Disability committed employer, we encourage qualified individuals with a disability to apply and request a reasonable adjustment if you are unable or limited in your ability to use or access as a result of your disability.

You may also have experience in areas such as: Events Support Executive, Events Fundraiser, Challenge Events, Event Fundraiser, Events Fundraising, Challenge Fundraiser, Challenge Fundraising, Events Officer, Events Executive, Events and Marketing, Events and Marketing Officer, Events and Marketing Executive, Events and Marketing Coordinator, Events and Marketing Administrator, etc.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation