Job Description

Are you an experienced EA/PA with strong minute taking and diary management skills? Are you immediately available?

Moxie People is supporting a well-known not for profit organisation in hiring an Executive Assistant for a 12-month fixed-term contract to cover Maternity. This role will involve providing high level PA and Administrative support to Senior Executives and Board members.

Role: Executive Assistant

Salary: £32,000 per annum

Location: Cardiff / Hybrid

Duration: 12 FTC (initially)

Start: ASAP

Key Responsibilities:

Provide full PA support to Senior Executives, including diary management, travel coordination, and handling emails.

Organise, attend, and minute Board and committee meetings, ensuring timely distribution of agendas and papers.

Maintain accurate records of Board activities, including minutes, resolutions, and governance documents.

Liaise with the Board of Directors and key external contacts, acting as the main point of contact between meetings.

Manage executive expenses and board members' expense claims.

Assist with the planning and logistics of the annual Board away day and company-wide meetings.

Handle sensitive issues discreetly and coordinate projects as required.

Support executive projects through research, drafting documents, and project management.

Key Skills:

Demonstrated experience in an Executive or Personal Assistant role.

Excellent minute-taking and diary management abilities.

Highly organised with strong multitasking skills.

Exceptional communication and attention to detail.

Ability to handle sensitive and confidential information with discretion.

If you'd like to hear more about this position, please reach out to Lucy today! Interviews are to be held next week