Job Description

Our client a leading utilities contractor is currently looking for a Trainee Document Controller to join their already successful team working 1 day a week out of their offices in the Maple Cross area.

Starting on a contract basis paying equivalent salary up to £28,000 per annum.

The ideal Document Controller will be responsible for managing the document control process and dealing with a wide range of documents in their storage platforms.

You will fulfil a key role within the programme team and will help the rest of the document controllers team with the storing, numbering, filing and retrieval of documents for project, design, commercial, programme and H&S teams. 

Duties and responsibilities will be:

Working as part of a team and be able to communicate clearly

Able to track project documentation chase project teams for any outstanding

Handling intake, verification, creating new document numbers and storing documents

Check for accuracy and edit files, like contracts

Review and update technical documents (e.g. manuals and workflows)

Copy, scan and store documents and distribute project-related copies to internal teams

Maintain confidentiality around sensitive information and terms of agreement and ensure the secure deposal of sensitive documents

Assisting employees with accessing documents through our document management systems (Sharepoint and Business Collaborator)

File documents, mainly digital records

Distribute project related documents to internal and external teams

Make the teams aware of new versions, when they need to take action on documents and other key documentation submission deadlines

Make suggestions to the current process, contributing to the efficiency of the teams and help with the folder structure

Act as point of contact for document related matters

Skills and Knowledge Requirements:

Experience in document management, archive management, or record management

Effective communication skills and commercial awareness

Fully competent at using IT systems and Office software

Knowledge of Electronic Document Management Systems (EDMS) like Salesforce/Boxit, Sharepoint/Teams and Twexnet (Business Collaborator)

Effective communication skills both verbal and written

Preferred but not essential - experience of working within a client organisation

A project control qualification (desirable)

Proven track record in a similar role

Excellent organisational skills

Confident and self-motivated individual with the ability to innovate

Be able to work with others to understand, develop and harness the knowledge and best practice both within and outside of the business

If interested, please do apply with your up to date CV and if successful we will be in touch.

Mario

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