Job Description

Key Responsibilities:

* Office management: Ensure smooth office daily operation, enhance office environment and deal with employees’ requests/complaints etc;

* Facilities management: Raise, arrange, follow up and resolve any issues with facilities teams and landlord;

* Supplier management: Manage suppliers’ service deliveries and performance appraisal;

* Team management/collaboration: Receptionist management and regular communication with admin members to achieve shared objectives;

* Real estate management: Deal with office leasing and small renovation project management;

* Office assets management: Act as asset administrator to manage and oversee asset management quality;

* EHS management: Oversee office environment and operation to meet EHS requirements throughout the whole office;

* Procurement management: Raise purchase requests and ensure all items/service are delivered, accepted, invoiced, paid on time and complied with company rules;

* Team Assistant: Organise events and meetings, coordinate with different business teams for shared business goals;

* Other businesses: Handle ad hoc requests and urgent cases to support business teams in timely manner.

Person Specification:

* Required:

* Great communication ability.

* Fluency in both English and Chinese (written and spoken);

* Good command of MS Office (Word, Excel, PowerPoint, Outlook);

* Team spirit, openness for an international environment and Chinese business culture;

* Hands-on and can-do attitude;

* Well-organized and structured working style

* Desired:

* 2 years + experience in similar role would be desired