Job Description

Apprenticeship Opportunity

Reports to: Billings & Receivable Manager

Summary of Position

This is an in-person role and part of the Administration/Finance Team, to provide receptionist duties and administrative support.

The duties are varied and the role ever evolving, as a result, flexibility and using your own initiative is critical. You will complete a Business Administrator Level 3 Apprenticeship alongside the role whilst gaining experience on the job. This will be fully supported by Principal.

Responsibilities

-General Reception duties Answering Incoming calls, door entry system and switchboard operation. -Maintaining the meeting room booking system. Making refreshments for visitors.

-Post, including in/outbound correspondence and deliveries.

-Monitoring of various email inboxes.

-Stationery, office supplies and Uniform ordering and auditing.

-Maintaining tidy stationary cupboard.

-Scanning of documents to an in-house system.

-Cleaning and replenishing coffee machine.

-Data entry (into excel spreadsheets)

-Contracts Administrative Support to the Administration Department - this would include filing, - -Creating orders via our Sales Order Processing Systems.

-Ensuring information on our ticketing system is up to date.

-Liaising with all Stakeholders internal and external.

-Assisting in the monitoring and maintenance relevant internal processes.

-General ad-hoc administration & support.

-Producing & sending out price increase letters.

-Purchase Ledger Admin Support – to process 1st line Invoices/credit notes onto the accounting system

Skills Requirements

-Proficiency in Microsoft Office suite.

-Ability to work pro-actively and with a sense of urgency while paying good attention to detail.

-Good data entry skills.

-Energetic and self-motivated.

-Good prioritisation and organisational skills.

-Comfortable working to deadlines.

-Exceptional communication skills.

-Ability to respond to change in a positive and proactive way.

-Honest & Open, Respectful, Diplomatic & Trustworthy

-Adhere to our core values

-An excellent team player who is happy to support others when required, with the ability to work independently and take initiative.

What we offer

-Excellent induction & training program so you know you are heading in the right direction.

-Supportive working environment.

-Working hours 9.00am – 5.30pm with 1 hour for lunch.

-23 days holiday plus bank holidays

-Day off on your Birthday

-Great social events.

-Free onsite parking.

-Pension scheme (if you qualify)

-Eye care scheme