Job Description

Shorterm is currently looking to recruit a Technical Clerk on behalf of their client who is a specialist electrical & instrumentation services contractors providing engineering, construction, commissioning and maintenance services.

This role is a long term contract role which may require some travel.

The role of Technical Clerk will include but not be limited to the following tasks associate with small projects being carried out by the company. This position involves a variety of tasks ranging from basic office duties to more complex responsibilities, contributing to the overall success of our Client it's Projects.

Key Responsibilities for the job include:

Office Administration:

Manage weekly time sheets from site for payroll purposes

Adhoc assistance to all aspects of running an efficient and productive office.

Controlling stationary and office Equipment

Liaising with HR Department for onboarding personnel to site

Client communications / phones / correspondence

Document Control

Deliver a broad range of administrative services including document control

Participating in HSEQ Audits for ISO Purposes

Compile Test Packs & Handover Documentation with QAQC

Updating and controlling Drawing Registers

Material Management / Purchasing

Obtain supplier quotations, complete material requisitions for purchasing

Compile delivery dockets and complete GRNs (Goods received Notes)

Manage the purchasing of Equipment / Stationery for office

Manage site Plant and Tool Register (Asset Register)

Commercial & Cost Control Administration:

Recording manhours and compiling records for Commercial team

Compiling all Labour & Materials Data

Assisting with data input to site measures

Accurately input, update, and maintain various records, databases, and spreadsheets.

Filing Daily and Weekly Reports

Key Competencies:

Demonstrate a proactive approach and positive attitude

Good communication and interpersonal skills

Good organisational skills with ability to prioritise workload, flexibility, and drive to finish key activities through to completion.

Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).

Ability to multitask and prioritize tasks effectively

Attention to detail and accuracy in work

Familiarity with office equipment such as printers and copiers.

Proven track record as Technical Clerk on previous projects