Job Description

Assistant Property Manager (Commercial Building) – 12 Month Contract

LONDON

Key Responsibilities:

* Assist the property and engineering managers in fostering strong client relations with occupier representatives, ensuring open communication regarding building issues.

* Collaborate to maintain and update records of compliance with operational processes and procedures.

* Support the procurement of costs and information to help manage the building service charge budget.

* Enforce health and safety standards, emergency procedures, and safe working practices in accordance with current legislation. Act as the point of contact in emergency situations, executing evacuation plans as necessary.

* Conduct regular physical inspections of completed works, service contracts, and the overall premises, reporting any issues to the property and engineering managers.

* Handle routine correspondence and manage administrative duties to ensure the smooth operation of the building management office.

* Assist in producing service specifications, contracts, and associated documentation that meet the service requirements of the premises.

* Track and process service invoices and contribute to the production of management accounts.

* Manage the computerized building management system (CAFM), including setting up buildings, editing instruction sets, maintaining asset registers, and generating reports.

* Coordinate with contractors for seasonal landscaping and decorative planting, particularly during the Christmas period.

* Undertake any other duties as directed, ensuring alignment with the companys vision and values.

About You:

* Strong administrative skills with a keen eye for detail.

* Knowledge of health and safety regulations.

* Experience in budget management and specification/contract management.

* Experience working with contractors and occupiers

* Familiarity with CAFM systems or similar helpdesk software.

* Basic IT skills and proficiency in Microsoft Office.

Why Join?

This is an excellent opportunity to grow your career in property management while contributing to a dynamic team. We offer a supportive work environment, opportunities for professional development, and the chance to make a significant impact on our operations