Job Description

NES Fircroft are currently recruiting a Quality Document Management Assistant on behalf of ConocoPhillips at their Wynyard office in Teesside. This is a long-term (3+ years) contract working 22.5hrs per week. 

The ConocoPhillips Norsea Terminal, located in Teesside at the mouth of the river Tees, is a crude oil reception, processing, storage, and trans-shipment installation. The terminal also fractionates natural gas liquids into ethane, propane, and butane.  

The terminal’s success is built on its high performing workforce and can provide opportunities throughout your career to progress and continually develop. With ongoing production from Ekofisk and Eldfisk, other redeveloped fields and new exploration projects in the works, the future looks bright as we prepare for a lifetime to 2050.

Document Management Assistant:

Reporting to the Process Safety Engineer Leader, the candidate will provide document management support and assistance to the HSEQ Department and the wider organisation.  The role is offered on a part time basis (22.5 hours per week).

Organise, manage, and track the flow of documents between various departments and any relevant external parties

Ensure that all document versions are accurately recorded, with the latest version easily accessible while maintaining a history of previous versions

Distribute documents to relevant stakeholders (e.g., project teams, clients, vendors), ensuring timely access to critical information

Maintain both physical and electronic filing systems for easy retrieval and long-term storage, adhering to organisational or regulatory retention policies

Review documents to ensure accuracy, completeness, and compliance with company procedures or regulatory standards

Ensure that documentation processes follow company policies

Prepare for internal and external audits by ensuring that all documentation is up-to-date, properly filed, and accessible

Assist in the management & development of document control systems

Required Experience: 

Ensures that all documents are accurate and compliant with standards

Capable of managing large volumes of documents while maintaining efficient filing systems

Familiar with EDMS, inclusive of SharePoint and Smartplant. Knowledge of Workflow systems would be advantageous

 Ability to liaise between departments and external parties, distributing documents effectively

Able to prioritise tasks and meet deadlines 

Similar working experience in the oil & gas industry or other regulated industry

Hold a Full UK driving licence and to drive company vehicles where appropriate

Demonstrate effective interpersonal skills 

Ability to use Microsoft packages and SAPApplicants must have current right to work in the UK.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients