Job Description

TXM are recruiting for a Facilities Assistant on contract with Hitachi for their Ludgate Hill Office.

This role will also involve working at other sites ad hoc when required (expenses will be covered)

The current contract is to June 2025, this is likely to be extended.

Hourly pay rate is £18.81 Umbrella or £14.31 PAYE

Job Function

Reporting to the Facilities Manager - Office facilities and infrastructure maintenance providing pro-active support in ensuring that the office infrastructure is maintained to an appropriate level corresponding to the requirements of the company’s Quality, Health & Safety & Environmental Policies and in line with UK H&S at work legislation.

The successful candidate will be required to deputise for the Facilities Manager when required.

Main Responsibilities

Daily waste disposal management

Data capture for local, regional and global reporting for Facilities, Sustainability and Real Estate

Administration for the UK Commercial vehicle fleet, including but not exclusive, new orders, return of vehicles, monitor fuel mileage, issue and cancel fuel cards, insurance administration and notification, notification of accidents to HR and Legal, fines and penalties. Carry out driver licence checking. Accurate records keeping for the Fleet for reporting purposes.

Provide support to the head of Real Estate and Facilities, for minute taking, data gathering and reporting.

Update the Facilities section on Cosmo.

Capture, log, action requests from staff and colleagues using the Facilities help desk

Make sure the office is kept clean and tidy, by overseeing the on site cleaning and carrying out routine checks.

Create new starter set ups, issue business cards, staff security passes and IDs, provide office orientation and QHSE staff Induction for all staff.

Assist with control and security of office access, monthly audits of the security access system, administration of new starters and leavers.

Cover reception and Cloud booking administration when require

Carry out or arrange routine tests and statutory testing, implementation and recording to be up to date. Lighting systems and emergency lighting, Water fixtures and fittings – this includes water heaters and temperature monitoring. Fire detection system

Facilities administration including Purchase requisitions, Purchase Order, Goods Receipt and credit card administration.

Perform routine infrastructure maintenance tasks and repairs as necessary and within company polices/standards

Ensure all relevant materials/equipment stocks necessary for efficient office operation are maintained at the required levels and immediately available.

Liaise with the building manager and the security team to:

Arrange site security access cards and permits to work on site

Supervise third party contractors on site as needed (special projects, construction, refurbishment, etc.

Arrange site security access cards and permits to work on site

Supervise third party contractors on site as needed (special projects, construction, refurbishment, etc.

Book and process incoming and outgoing courier services and necessary documentation.

Assist and carry out regular office Health and Safety inspections e.g. (PGIs), contractor audits

Perform relevant risk assessments in relation to maintenance activities as requested by the Facilities Manager /QHSE

Provide support in the preparation and planned maintenance of equipment, in addition to registering portable electrical equipment and PAT testing status / records

Carry out internal monitoring and compliance checks, including audit preparations for ISO (phone number removed) and (phone number removed)

Maintain and update copies of all relevant departmental documentation, internal/external specification and COSHH data

Liaise with Hitachi and external personnel as required to complete the duties of the post

Assist with any ad-hoc duties required by the Facilities Manager and Head of Real Estate and Facilities.

Emergency responder, oversee, fire drills, emergency evacuations and first aider duties, ensure, health and safety equipment are in good working order and up to date.

Essential Licences / Competences

At least 2 years Facilities experience

Understanding of water and fire safety regulations

Fire Warden responsibilities (Training provided)

First Aider responsibilities (Training provided)

Experience working with SAP

Experience working with CAFM (Computer Aided Facilities Management) software

Maintenance of building services

Basic Electrical Knowledge. (Mechanical / Electrical or Services background)

Ability to read and interpret schematics (both electrical and mechanical)

Portable appliance testing equipment (Company will provide training)Behavioural

Sound knowledge of, and compliance to, rules and regulations

Proactive in anticipating office requirements

Able to prioritise and manage daily office requirements

Good written and verbal communication skills

Able to represent Hitachi in a professional manner at all times

Strong team player

Able to interface effectively with all levels of personnel both within and outside the company

Desirable

Licences / Competences

IWFM Level 2

IOSH/NEBOSH

First Aid (Company will provide training)

Fire Warden (Company will provide training)

Intermediate IT skills – typically Word, Excel, outlook, SAP

If you are an experienced and qualified Facilities professional, please contact me to apply

Tanya Wallace  (phone number removed)  (url removed)