Job Description

Office Coordinator

12 Month Contract

Fully Onsite in the office

Standard 37 hours per week

Umbrella or PAYE

Experience with Booking systems

Previous PA or secretarial experience a bonus

Office Coordinator

The Office Coordinator will be responsible for providing support to the day-to-day office activities that are carried out in order to successfully deliver contractual requirements.

Responsible to:

* Management of Office inbox responding in a timely manner

* POC for local community issues & liaison with leaseholder

* POC for site related concerns and feedback

* Booking visitors onto site including subcontractors and partners

* Support coordination of VIP visits & event planning

* Support change activities between client and the leaseholder

* Contribute to wider targets such as sustainability

* Meeting bookings (bookings, hospitality and setup including testing IT equipment)

* Manage stationery requirements including printer consumables

* Management of confidential & electrical waste

* Management of IT equipment and company assets

* Site communications

* Occasional PA responsibilities (meeting prep, virtual conferencing set up, minute taking, action tracking, diary management, expenses, travel arrangements)

* POC for Digital, Marketing, H&S and Environment

Essential Competencies:

* Previous experience in an Office Coordinator or Administrative role.

* Excellent written and verbal communication skills.

* Proficient knowledge of office-based IT tools such as Microsoft Office and Google Suite.

* Ability to communicate effectively and deal confidently with a range of people in the course of daily work and to take decisions without reference where appropriate.

* Highly organised and able to prioritise and multi-task

* Proactive and confident.

Inventum's approach to equity, diversity & inclusion

Inventum Group seeks talent from the widest pool possible. We are committed to fair and equitable recruitment processes, regardless of applicant's background or characteristics, and we actively encourage applications from underrepresented and diverse talent.

Please let us know if you require any adjustments to our application process. If you have any suggestions about how we can improve our processes, please do let us know - we want to do better.

Inventum's approach to job applictions

It is Inventum Group's policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual applicants. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you