Job Description

WELCOME TO LINAKER

For over 30 years, Linaker has specialised in creating and maintaining tailor-made business environments across the UK. Our expertise lies in designing workspaces that truly function and deliver on clients’ needs. Built on trust, reliability, and care, Linaker is a key component of our clients' architecture and functions as an extension of their business.

As we continue our growth into 2025, we're expanding our Technical and Health & Safety team to further support our engineering and facilities operations.

About the Role

The successful candidate will be responsible for managing key administrative processes related to tools issuance, calibration, personal protective equipment (PPE) and uniform distribution, and training matrix updates. This role is vital to ensuring our team has the necessary resources and training to perform effectively and safely

Key Responsibilities

Tools Management

Oversee the issuance and return of tool to engineering and management teams

Maintain accurate records of tool inventory, usage and maintenance schedules including ensuring all tools are QR coded

Coordinate tool calibration processes to ensure compliance with industry standards

PPE and Uniform Management

Manage the distribution and tracking of PPE and uniforms for employees

Ensure compliance with safety regulations and company policies regarding PPE usage

Conduct regular audits of PPE and uniform inventory

Training Coordination

Update and maintain the training matrix, ensuring all team members are current and up to date with required ceritifications

Collate information on team training completion and follow up on outstanding requirements

Assist in scheduling training sessions and maintaining training records

Toolbox talks scheduling and monitoring

Updating accreditation portals

Data Management

Compile and analyse data related to tool usage, calibration status, PPE distribution and training compliance

Prepare regular reports for management review, highlighting key metrics and areas for improvement

Collaboration

Work closely with engineering and facilities teams to understand their needs and provide administrative support

Liaise with external vendors for tool calibration and PPE supplies as needed

What We Seek in a Candidate

Previous experience in a technical administrative role, ideally within an engineering or facilities management environment.

Strong organisational skills and attention to detail.

Proficiency in Microsoft (Excel, Word, PowerPoint) and experience with database management.

Excellent communication and interpersonal skills.

Ability to prioritise tasks and manage multiple projects simultaneously.

The Package

Competitive starting salary of £26.000 - £28,000 plus annual reviews

25 days holiday plus bank holidays (pro rata for duration of the contract)

Plenty of opportunity for progression

Flexibility for hybrid working (3 days in the office, 2 days work from home)

Health care and medical insurance available after a qualifying period.

Interested?

If you are eager to join a fast-paced, thriving company that values skill and dedication, we are keen to hear from you