Job Description

Job Title: Administrative Assistant

Location: Addlestone - Hybrid 1 day per week (office closed Fridays)

Type: Temporary Full-time

Are you a self-motivated and detail-oriented individual with excellent administrative skills? Our client, a leading organisation in the pharmaceutical industry, is looking for an enthusiastic Administrative Assistant to join their Patient Partnerships team. In this role, you will provide vital support to the regional Established Markets and International Markets Patient Partnerships, acting as a key ambassador and communication interface. You will have the opportunity to coordinate team meetings, manage documents and presentations, assist with internal and external events, handle purchasing and contracting tasks, and provide general administrative support.

Key Responsibilities:

• Coordinate team meetings, ensuring smooth logistics and effective communication
• Manage document and presentation production/editing, utilising Veeva PromoMats and Veeva Events Management
• Prepare for internal and external meetings and luncheons
• Handle purchasing and contracting tasks for departmental contracts
• Assist with onboarding new hires and maintain general filing systems
• Provide secretariat support to the Patient Partnerships regional team
• Independently prepare invoices and purchase orders, reconciling differences
• Develop and maintain communication platforms and tools for global cross-functional collaboration
• Support diary coordination and management of global internal events
• Ensure the effective onboarding of new colleagues, including coordinating IT needs and systems training
• Coordinate oral and written communications on behalf of the departmental teams
• Interact frequently with internal personnel and external stakeholders and vendors

Professional Profile:

• Self-motivated with strong decision-making skills and the ability to work independently
• Detail-oriented with excellent organisational and time management skills
• IT literate with proficiency in software such as Excel, Word, PowerPoint, and Outlook
• Good written and verbal communication skills
• Ability to prioritise and meet deadlines in a fast-paced environment
• Discreet in handling confidential and sensitive information
• Positive outlook and flexible approach to work
• Experience providing administrative support to high-functioning teams
• Comfortable with remote working and supporting managers in different geographical locations

If you are looking for a challenging and rewarding administrative role within a dynamic organisation, then this could be the perfect opportunity for you. Join our client's team and make a difference in the field of patient partnerships. Apply now!

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