Job Description

An exciting opportunity has risen for an Executive Administrator to join the Team. The successful candidate will provide administrative support to the Leadership Group and will deputise, in the case of absence, for the PA to the Principal and Chief Executive.

This is a varied role which will require a high level of integrity. The ability to communicate confidentiality with a range of colleagues and stakeholders is essential.

You will have a proactive approach and possess exceptional organisational skills and be able to work independently and as part of a Team. Experience of minute taking, and knowledge of MS office are also key requirements of the role.

Proven experience in an administrative role is an essential requirement.

This is a part time role working 30 hours per week Term Time Only and will be predominantly based at our Watford Site with travel across our Hemel Hempstead and Luton site's as required.

MAIN PURPOSE OF JOB

To work alongside the College PA providing support to the College Leadership Group. Ensuring that administrative support is highly effective, customer centred and that all work is carried out in accordance with agreed College procedures and quality standards.

DUTIES AND RESPONSIBILITIES

Maintaining accurate, comprehensive, and accessible records for Directors to ensure any information can be retrieved quickly and easily.

To support the Leadership Group by managing diaries, arranging meetings and where necessary providing administrative support for such meetings.

To type up letters, reports, agendas and minutes and any other general tasks using Microsoft packages as required

To undertake administrative organisational duties to ensure that processes and systems are completed to a high standard

To prepare spreadsheet and database information as required and to access systems in order to retrieve information

Proactively deal with enquiries and liaise with appropriate staff

To deal with telephone enquiries, some of a sensitive and/or confidential nature and prioritise messages needing a response

To liaise with a wide variety of contacts both internal and external

To receive and provide hospitality to visitors

To make travel and accommodation arrangements as required

To photocopy and carry out general administrative tasks

To order and maintain stationery and stock supplies

The closing date for applications is Monday 25th November 2024 with interviews taking place the week commencing the 2nd December. The successful candidate will join our team from January 2025.

Connect2Employment is a trading style of Luton & Kent Commercial Services LLP - A joint venture between Luton Borough Council & Commercial Services Kent Ltd. Connect2Employment is an equal opportunities Employment Agency & Business. It positively encourages applications from all suitably qualified and eligible candidates