Job Description

Senior PA and Research Group Administrator

We are seeking an experienced and self-motivated Senior PA to support an esteemed Professor in a University Research Department in Oxford. This role will also support academic colleagues in the Research Group with administrative tasks. This is a fixed term contract, to start in Jan 2025 until 30th November 2026.

Senior PA and Research Group Administrator Responsibilities

This PA role will be busy and varied and will include but not be limited to:

Academic research

Project support

Inbox management

Diary and travel management, including overseas travel, flights, accommodation and Visa applications

Support with events, conferences and meetings

Financial administration (expenses, process purchase orders, invoicing and general administrative oversight)

Systems admin support and operational support including filing, archiving, expenses

Drafting, editing and proofreading communications

Senior PA and Research Group Administrator Rewards

The university offer an attractive range of competitive benefits to all staff for both work and personal life including:

38 days annual leave inclusive of bank holidays and fixed closure days

University discounts (access to museums, botanic gardens, staff restaurants, libraries and access to 45 colleges with gardens and grounds).

Pension scheme

Family leave schemes

Cycle loan

Discounted travel and season tickets

Memberships to social and sports clubs

Childcare services

Professional and personal development budget

Shopping discount cards

Health EAP scheme

Eye tests

Private Medical through EDU health

Flexible hybrid working

The Company

This is for an Institute driving pioneering research and science.

Senior PA and Research Group Administrator Experience

Reporting to the Department Office Manager, with a dotted line to the Professor, this position would suit someone who has considerable experience as a senior level PA in a fast paced and dynamic environment. Extensive exposure to complex diary and travel management, as well as strong all round administration skills are essential. This position requires someone who is forward thinking, proactive, has strong communication skills and possesses excellent IT and systems knowledge. A high level of resilience and adaptability would enable you to thrive in this position. Experience working in a university, research or NHS environment is required alongside knowledge of medical and scientific terms. Events exposure would also be helpful. As well as providing PA support to the Professor, you will be the point of contact for the members in the Professor's research team, on matters non-project related. Additionally, you will also support some faculty members with administrative tasks and so you must be collaborative and able to build strong working relationships across a business and manage a busy workload using your initiative with minimal guidance. You must have extensive experience in a similar senior level PA capacity including international experience such as scheduling for overseas participants. You must have a high standard of numeracy and accuracy and be able to learn quickly and assimilate complex information. 

Location

This role offers hybrid working although the office is in Oxford, OX3, and requires you to be on-site 3 days a week.

This role is full-time, Fixed-Term contract until 30th November 2026.

How to Apply for this Senior PA and Research Group Administrator role

Please apply online with an up-to-date CV to

Please note the closing date is 12th November with interviews taking place W/C 3rd December for successful applicants.

Please note that the start date for the appointed person will be Jan 2025.

This role will not attract sufficient points to obtain a sponsored skilled worker visa under the points-based immigration system. 

"INDBOOST"

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter