Job Description

We are recruiting a HR Assistant for our client in Aberdeen City Centre.

This is an ongoing contract role.

Purpose of Role

To provide support to a busy generalist HR team, delivering basic HR advice and providing a full HR Administration service.

Recruitment

Provide recruitment support, i.e. liaising with agencies, setting up and conducting interviews and on-boarding employee

Conduct new start induction presentation

Maintain recruitment spreadsheets

Responsible for issuing and collating completed new hire paperwork

Process new start paperwork, and input into HRIS system

Co-ordinate reference requests for potential new hires

Arrange pre-employment medicals

Calculate holiday entitlements

Co-ordinate relocation process for overseas new hires including flights/accommodation/liaison with external bodies

Process interview expenses

Process probation paperwork

Employee Life Cycle

Support SHRA’s with employee status changes, processing paperwork, updating HRIS system and employee electronic files

Responsible for working through leaver checklists

Arrange and conduct exit interviews

Work through Maternity, Paternity and other family friendly policy checklists

Collate return of Performance Review & Development Forms, providing completion figures to SHRAs/HRM

Responsible for Long Service Awards, including maintaining tracker, completing letters and distributing awards

Process Agency Worker Regulations (AWR) requests as received from Agencies

Travel to work scheme – assign car park spaces, liaise with external carpark representatives and maintain travel to work tracker

Where required, assist Training & Competence with the processing of training booking requests

Responsible for professional memberships and ensuring they are processed

Reporting

Understand the HRIS system for 100% accuracy of International division’s data

Run reports as required to support HR Manager and Advisors in generating Management Information

Assist with monthly, quarterly and annual G&A Headcount Budgets

Produce quarterly audit report for HRIS

Produce Immigration Report on a monthly basis

Produce Attrition and Headcount report on a monthly basis and share with International Leadership Team

Collate information in response to external requests - National Statistics, mortgage and ex-employee references responding appropriately

General

Responsible for maintaining HRIS database

Responsible for scholarship/placement programmes with Aberdeen University & RGU

Support and manage absence cases as well as supporting the return to work process

Support with organising company events

Manage HR UK to ensure timely responses

Provide cover for the HR Advisor(s) when required

Support project work as appropriate

Desired Qualities / Qualifications

Essential

Advanced level experience of Microsoft Office Packages (Outlook, Word, Excel and Powerpoint)

Problem solving ability

Aware of and adheres to agreed deadlines and commitments that impact the work of others

Confidentiality, sensitivity and professional integrity

Ability to prioritise own workload to meet deadlines

Experienced HRIS / System user

Preferred

Previous experience of working within a HR team

Superuser for HRIS

Ability to improve current HR procedures and processes as required