Job Description

Group Facilities Manager

To start asap, contract role to around April 2025 (possibly longer).

Role is based central London betweem Liverpool St and Aldgate Tube Stations.

The Facilities Management department is dedicated to supporting people. It ensures the functionality, comfort, safety, sustainability, and efficiency of the buildings we work in and their surrounding infrastructure. The Facilities Management team integrates people, place and process within the built environment.

Group Facilities Managers are responsible for managing the day-to-day operations of both office and project facilities within their regional portfolio. They oversee statutory compliance, maintenance, security, and other essential services related to these properties. The role covers space planning, building and supplier maintenance and management, Business Continuity planning and Health & Safety management. They will hold responsibility for budget setting and management for the facilities with their control.

Responsibilities

Effective Facilities Management of all facilities, ensuring the facilities are maintained to a high standard and in accordance with company policies, procedures and all relevant legislation

Developing and implement long-term capital improvements plans for existing buildings

Overseeing the implementation of maintenance schedules, ensuring they are followed to achieve optimal building performance

Scheduled inspections of facilities to identify areas of repair

Tendering of contracts

Overseeing facility operations, managing the Facilities Management Team

Ensuring staff members have the equipment, training, and information they need to perform their jobs effectively

Providing Facilities Management support and guidance to project offices

Preparing and managing Overhead Budgets for properties

Appointing and the ongoing management of contractors

Measuring all service activities against recognised standards and propose appropriate and proportionate improvements to meet existing and future requirements

Mobilisation and demobilisation of Regional and Project offices

Knowledge, Skills and Experience

Essential:

Proven track record of experience in Facilities Management, with at least 3 years at a manager level within a corporate setting

Quantifiable track record of contractor management (property maintenance, facilities management, catering services) in a multi-site commercial property environment.

Proficient in the use of Microsoft office packages including Word, Excel and Outlook

The ability to communicate effectively and professionally with colleagues, contractors and key stakeholders

A solid understanding of UK Health & Safety laws and statutory regulations relating to buildings management including interactions with Local Authority Representatives

Strong IT skills, with an excellent knowledge of AV and video conferencing technology

A professional qualification in Facilities Management (IWFM Level 4+) or relevant experience

A qualification in health & safety (NEBOSH, IOSH)

Good level of general education, educated to ‘A’/HND Level as a minimum or equivalent with demonstrable written and numerical skills

Will be managing a team of 3, an office manager, a maintenance person and a concierge person.Loine management responsibility for a couple of other site administrators. There may be on occasion, additional site / project offices as well