Job Description

Payroll Team Leader

Rate - 17.50 (Hourly)

Duration - 2 months (initially until 31/12/24)

Location - Cambridge (Hybrid)

Ir35 - Inside (Must use an umbrella company)

Main duties and responsibilities:

Team leadership:

• Responsible for the day to day leadership and supervision of two Payroll Administrators, including co-ordination and monitoring of workload
• Participate in recruitment of administrative staff.
• Oversee training of new members of staff providing one-to-one supervision with ongoing guidance and assistance on a daily basis.
• Undertake probationary meetings for new staff and complete appraisals providing written reports
• Attend or lead monthly team meetings and identify topics of relevance for discussion and forward planning

Policies and procedures:

• Ensure agreed policies and procedures are followed in order to maintain a high quality of service.
• Ensure team members are kept up to date with contractual and statutory changes especially with regard to taxation rules
• Assist with testing of system changes, changes to terms and conditions, new statutory requirements to ensure the payroll is calculating correctly
• Ensure best practice guides are followed and maintained.
• Maintain the Payroll Manual

Payroll processing:

• Upload files to auto-enrolment provider for assessment, reconcile contributions and notify provider of leavers with regulatory timescales
• Reconcile and finalise payrolls and ensure all BACS payments are processed
• Reconcile GL files and inform Finance when ready for processing
• Reconcile and BACS third party payments, HMRC payments and pass payment requests to Treasury section each month

Candidate Specifics:

• In-depth knowledge of current and past payroll legislation and procedures including year-end processes, P11d's, statutory payments, attachment of earnings orders.
• Able to accurately identify, investigate and resolve complex issues with a high level of initiative towards problem solving.
• Able to plan and organise tasks and workloads effectively having a logical pragmatic approach to decision making to ensure deadlines are met.
• Competent level of computer literacy including Excel and Word.
• In-depth knowledge of medium to large sized payroll systems such as MHR iTrent
• In-depth knowledge of benefits and expenses rules in order to complete annual P11d returns
• In-depth knowledge of current and past tax, NI and statutory payment rules and regulations
• Able to manually calculate gross to net and net to gross payments accurately.
• Able to perform complex accounting reconciliations.
• Knowledge of GDPR able to maintain strict confidentiality at all times.
• Excellent interpersonal skills, both written and verbal. Able to communicate with all levels of staff and external bodies e.g. HMRC, Auditors.
• Able to train staff in all areas of payroll, assist with interviews, undertake probations and appraisals.
• Excellent analytical and problem solving skills with strong attention to detail.