Job Description

JOB TITLE: Scanning & Index Control Assistant
LOCATION: West London
PAY RATE: 15.26 hourly PAYE
START DATE: ASAP
DURATION/Hours: 3-month initial contract/ 35 hours a week
IR35 STATUS: Inside

Purpose of the role:

• Sort, prepare and batch all incoming post for scanning.
• Scan all incoming post within agreed timescales and standards.
• Index all incoming post within agreed timescales and standards.
• Dispose of scanned documents in the appropriate manner.
• Ensure that all invoices are checked, verified, and paid in accordance with agreed processes, procedures, and timescales.

Duties and responsibilities:

• Acquire an understanding of the appropriate back-office computer system in order to make general enquiries against incoming post to ensure that documents are correctly scanned and indexed
• Acquire an understanding of the appropriate scanning and indexing software application to ensure that documents are correctly scanned and indexed.
• Open and sort all incoming post and allocate the relevant document type
• Ensure that any post that has to be redirected to another section is clearly marked with the destination address.
• File daily scanned documents clearly labelling all boxes to show contents. Stack boxes with due regard to Manual Handling procedures.
• Arrange disposal of boxed documents after an agreed period following GDPR/Data protection requirements.
• Index documents to the correct work queue/case/supplier following agreed processes and to agreed timescales.
• Register claims on NEC where necessary in accordance with work instructions
• Log all original valuable documents and cheques received daily.
• Deal with service areas queries with regard to any Benefits specific queries either in person or on the telephone.
• Ensure that all invoices are in a form that complies with regulations and procedures and with statutory requirements, particularly as directed by the Government's Revenues & Customs and by the European Union.

Knowledge and experience:

• Computer literate - windows, email, MS Office products and scanning and indexing applications
• Strong organisational & administrative skills
• Strong attention to detail for invoice verification.
• Previous experience within an Accounts Payable setting using financial IT systems/packages
• Experience in the effective use of using scanning and indexing software application/document management system

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)