Job Description

Job Advertisement: School Receptionist with Admin Responsibilities - Birmingham Area

Are you an organised, friendly, and proactive individual with a passion for supporting students and staff? Our secondary school in the Birmingham area is looking for a School Receptionist with strong administrative skills to join our team. As the first point of contact for visitors, students, and parents, you will play a vital role in creating a welcoming environment while efficiently managing a variety of administrative tasks.

Position: School Receptionist with Admin Responsibilities
Location: Birmingham Area
Contract Type: Full-time, Permanent

Role Responsibilities:

• Reception Duties: Greet visitors, answer incoming calls, respond to inquiries, and direct individuals to appropriate staff members in a friendly, professional manner.
• Visitor Management: Ensure all visitors sign in and follow school safeguarding procedures, issuing visitor badges as required.
• Student Assistance: Assist students with day-to-day needs, such as issuing passes, helping with schedule inquiries, and answering questions.
• Administrative Support: Provide administrative assistance to the school's leadership team, teachers, and other staff members, including managing emails, organising files, and maintaining records.
• Attendance and Record-Keeping: Update and manage attendance records, follow up on absences, and maintain student data systems in compliance with school policies.
• Document Preparation: Prepare letters, reports, newsletters, and other documents for school communication, ensuring high standards of accuracy and presentation.
• Event Coordination: Support the organisation of school events, such as parent-teacher meetings, open days, and assemblies, coordinating communications and logistics as needed.

Qualifications and Skills:

• Experience: Previous experience in a receptionist, administrative, or school-based role is preferred.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with students, parents, and staff.
• Organisational Skills: Strong organisational and time-management skills, with the ability to handle multiple tasks and prioritise effectively in a fast-paced environment.
• IT Proficiency: Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with school management software or data entry systems is advantageous.
• Attention to Detail: High level of accuracy and attention to detail, particularly in data entry and record-keeping.
• DBS Certificate: Candidates must have a valid DBS certificate or be willing to undergo a DBS check.

Why Join Our School?

• Welcoming Environment: Join a friendly and supportive school community that values teamwork and collaboration.
• Opportunities for Growth: Benefit from professional development opportunities to expand your administrative skills and contribute to the school's success.
• Central Role: Play a key role in the daily life of the school, supporting students, parents, and staff while making a meaningful impact.

If you're a motivated individual ready to make a difference in a vibrant school setting, we would love to hear from you! Apply today to become an essential part of our school community.