Job Description

Role:               Business Support Officer

Based:            Remote (at least 1 day per month in Central London)

Rate:                   £18- £20 ph umb

Start Date:      ASAP

Duration:        Temp until March 2025

Hours:             355 hours per week Monday to Friday

Our client, a specialist Domestic Violence charity, is looking to recruit a Business Support Officer responsible for supporting the wider organisation on key organisational tasks.

Synopsis of duties:

Liaise with staff, IT, and tradespeople regarding equipment collections, delivery, maintenance of the Asset Registry, and ensure a safe office environment in consultation with the Facilities Manager.

Deal promptly and professionally with email enquiries, adhering to confidentiality policy, and support internal communications by collating and distributing information to staff.

Book travel, hotel accommodations, venues, and meeting rooms as required, manage the booking calendar, and ensure accurate minutes are taken for all meetings, including the Staff Forum.

Open and distribute post, monitor stationery supplies, and ensure office equipment is maintained at appropriate levels.

Ensure that the office environment complies with and maintains a high level of health and safety standards in accordance with legislation.

Support training material preparation, course bookings, maintain induction packs for new employees, and update the staff organisation chart.

Identify and pursue opportunities to communicate the organisation's mission and work, including designing and ordering ID cards and promotional materialEssential Requirements:

Extensive and thorough experience of providing administrative and business support.

Excellent organisational skills and including IT skills. Demonstrated ability to use Microsoft Office (Word, Excel, and PowerPoint).

Excellent interpersonal skills with a confident and professional approach to developing and maintaining effective relationships both internally and externally.

Demonstrated excellent verbal and written communication skills, evidenced by the ability to produce accurate formatted minutes and confidence to respond professionally to a wide range of people.

Ability to work independently as well as part of a team, taking initiative and adopting a solution-focused approach.

Ability to manage multiple demands under pressure with appropriate focus and attention to detail.

Ability to identify and assess potential risks involved in work activities and manage these in accordance with policies and procedures.

Experience of overseeing premises, facilities, and supporting compliance in relation to health and safety requirements.

A self-starter with the ability to use their initiative and judgement in dealing with colleagues and partner agencies without direct supervision.

An understanding of and commitment to equal opportunities in employment and in service delivery. 

Supporting Futures Consulting acts as both an employer and an agency