Job Description

Job Title: HR & OD Support Officer

Location: Whitechapel, London

Duration: 3 - 6 months temp assignment with view for further extension thereafter

Day Rate: 18.76 per hour PAYE or 23.99 per hour Umbrella

As a HR Support Officer, the role will work alongside HR colleagues to deliver the HR and Corporate Strategy through the provision of seamless end to end recruitment service and deal with all employee lifecycle transactional matters for the Housing Management Division.

• Act as the first point of contact for enquiries, providing advice and guidance on a range of employee issues and ensuring that all payroll matters are processed in a timely and accurate way
• Maintain HR systems to a high standard, taking responsibility for ensuring that systems are accurate and up to date at all times
• Ensure effective recruitment through working with candidates, hiring managers and HR colleagues throughout the recruitment process, from recruitment authorisation to the issuing of new starter documentation, to ensure smooth and effective processing of campaigns
• Ensure that the HR service complies with recruitment practices, including DBS checks, right to work requirement, medical, reference and other compliance checks as required
• Administer the onboarding process for new employees, ensuring such documentation as offer letters and contracts are produced in a timely and accurate manner
• Ensure all payroll instructions are prepared and submitted to the payroll service according to agreed timescales (maternity/paternity, jury service, salary sacrifices and loan applications), maintaining a high focus on accuracy
• Ensure that all HR IT systems accurately reflect current staff and their terms and conditions
• Maintain accurate and up to date electronic employee records, ensuring compliance with data protection legislation
• Deliver cyclical/routine HR projects, such as annual declaration of interest checks, renewal of time-limited permissions to work, triennial DBS checks and other governance-related activities
• Support the delivery of the wider employee benefits and reward offer and other employee engagement initiatives
• Provide administrative support to HR colleagues in respect of employee relations casework, assisting with notetaking, preparing correspondence, setting up and arranging meetings as directed
• Ensure resignations are acknowledged in a timely manner and that outstanding payments are calculated and processed accurately
• Provide efficient administrative business support through maintaining accurate payroll and HR data, providing management reports, the processing of invoices and supplier forms, administration of training events, support with the development of training materials, etc
• Provide a high quality response to staff, manager and candidate queries through the HR inbox through efficient, accurate and timely handling and processing, reporting observed trends to HR colleagues

Key Experience required:

• CIPD Level 3 qualification
• Experience of providing generalist, customer focused HR administrative support services such as payroll, benefits and/or recruitment, including use of HR/workforce management IT systems
• Knowledge and understanding of basic employment law and experience of practical application in the workplace
• Experience of using and maintaining HR databases and systems such as Resource Link or similar
• Good knowledge of HR best practice and how it applies to the workplace

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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