Job Description

Tender & Proposals Executive

Location: Southampton, SO14

About Us

We are Oil Spill Response Limited (OSRL), a leading organisation dedicated to global oil spill preparedness and response.

As the largest international industry-funded co-operative, we offer the opportunity to work at the forefront of environmental stewardship, collaborating with industry experts and global partners, with the chance to mitigate the impact of oil spills worldwide.

We are now looking for a Tender & Proposals Executive to join us on a full-time basis for a maternity cover contract expected to last 6-12 months.

The Benefits

- Salary range of £34,000 - £40,000 pro rata

- 25 days' holiday plus bank holidays (pro rata)

- 10% employer contribution to a Group Personal pension plan

- Death in service benefit at four times your pensionable salary

- Private Medical Insurance for the employee

- Health Cash Plan for the employee

- Flexible benefits after a six-month probation period (equivalent to 5% of salary)

- EAP and talking therapies

- Global travel opportunities

This is an exciting opportunity for a proposals and tenders professional with great account management skills to join our dedicated team.

You will discover the chance to work alongside global partners, experts and industry leaders, enabling you to expand your experience in environmental stewardship and develop your professional network.

What’s more, your work will enable us to continue having a meaningful impact on the planet through life-saving initiatives. So, if you want to make a significant contribution to environmental protection and global safety, read on and apply today!

The Role

As a Tender & Proposals Executive, you will provide support to the Global Business Development Team to produce proposals and tenders which maximise OSRL’s chance of success.

Specifically, you will manage the development and delivery of proposals and tenders, working closely with internal departments to ensure resource availability and compliance with organisational standards.

You will also liaise with internal and external stakeholders to ensure tender requirements are met as well, as evaluate the scope, cost, and commercial viability of each proposal.

Additionally, you will:

- Project manage/support the production and delivery of tenders and proposals by liaising and negotiating with customer and proposals teams, including the evaluation of contractual terms and conditions

- Ensure the scope and implications of delivering the tenders/proposals are thoroughly understood and evaluated and ensure tenders/proposals are fully costed and commercially viable

- Lead proposal creation, ensuring alignment with OSRL policies

- Work with delivery, HR, Tax and Purchasing teams to assess implications of OSRL winning large contracts. Ensure resource availability and build-up are accounted for and planned

- Engage with customers (internal and external) to gather feedback on the content, structure, and presentation of proposals. Identify areas for improvement in the preparation and presentation of proposals and make recommendations for continuous improvement

- Work within the Tender/Proposal writing team to deliver best practice in proposal presentation

- Gather and record metrics on the success of proposals and present these in standard reports and during Bid/No Bid and Kick-off meetings

- Contribute to develop tender/proposal templates, scopes of work and other support material to enhance efficiency of tender/proposal production and maintain consistency in standards

- Adopt and support good practices and continuous improvement in all health, safety, environment, and quality matters relating to staff, sub-contractors and others with whom OSRL has dealings

- Champion the importance of quality, consistency, and good customer service within the Global Proposals Team

- Carry out other tasks and projects as defined by management

- Gather metrics on proposal success and identify improvement opportunities

- Maintain and develop proposal templates and resources

About You

To be considered as a Tender & Proposals Executive, you will need:

- Proven experience in proposal generation and business development

- Account management skills

- Strong project management and organisational skills

- Financial and commercial acumen

- Clear written and verbal communication abilities

- Attention to detail

- The ability to multi-task

- IT proficiency, specifically in Word and Excel

- The ability to work under pressure and to tight deadlines

- A minimum of 3 years’ experience and/or business degree or law degree is preferable

Other organisations may call this role Proposals Manager, Bid Manager, Bid Writer, Bids and Tenders Executive, Business Proposal Co-ordinator, Tender Manager or Tender Co-ordinator.

Webrecruit and Oil Spill Response Limited are equal opportunities employers, value diversity, and are strongly committed to providing equal employment opportunities for all employees and applicants. We believe that the more inclusive our environments are, the better our work will be.

So, if you want to use your skills to make an impact as a Tender & Proposals Executive, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency