Job Description

What we're looking for
We are seeking a dynamic andpersonable Office Coordinator to join our team for a 3-month period. This roleencompasses receptionist duties, administrative support, personal assistanttasks, and executive support. The ideal candidate will be proactive, organised,and capable of managing multiple responsibilities efficiently.

Your new role

• Serve as the first point of contact at the front desk,greeting and assisting visitors.
  
• Liaise with the downstairs reception to ensure smoothvisitor management.
  
• Prepare and serve teas and coffees for meetings. Ensure meeting rooms are clean, tidy, and up-to-date.
  
• Support medical meetings and liaise with paramedics asneeded.
  
• Order and manage office stationery and supplies,ensuring stock levels are maintained.
  
• Develop and maintain a timetable to track supplyneeds.
  
• Update notice boards with current information andevents.
  
• Act as a fire warden and ensure the kitchen areas arerestocked and maintained.
  
• Coordinate with couriers and maintenance personnel.
  
• Assist with the organisation and execution ofperiodical events, including venue visits and catering arrangements (4-5 timesa year)
  
• Provide low-level support to three committees,including taking brief action points and scheduling meetings.
  
• Assist with scanning, printing, and preparing boardpapers.
  
• Support weekly board and directors' meetings.
  
• Use common sense and initiative to suggest new ideasand improvements.
  

• Proven experience in a similar role within a charityor corporate environment.
  
• Excellent organisational and multitasking skills.
  
• Strong interpersonal and communication skills.
  
• The ability to work independently and as part of a team.
  
• Proficiency in Microsoft Office Suite (Word, Excel,Outlook, Teams).