Job Description

Our well known client based in Theale is seeking an Office Admin Assistant ro support the team on a 12 month FTC

Role:

Working closely alongside the Business Administration Team, the role will provide all round administration support for the Theale and Milton Keynes office. The successful candidate would be based in the Theale office but must be able to travel occasionally to the Milton Keynes office.

Main Responsibilities:

Be first point of call with regards to knowledge about facilities and equipment at the Reading office and provide ad-hoc support to Milton Keynes Office (to racing team when needed).

General office administration & maintenance

Managing inventory of office and kitchen supplies, supporting the purchasing process and liaising with suppliers.

Coordinate and support the maintenance of office facilities and equipment, including vehicles.

Filing, greeting visitors and meeting/event administration.

Supporting the coordination of meetings and business travel, including managing schedules and booking transportation.

Ensuring smooth operation of office processes. 

Post collection and processing.

Logistics support to other departments.

Responsibility in supporting departments with their shipping requirements.

Ad hoc errands.  

Supporting finance processes

Vendor Management, including New Vendor Registration in System.

Recording and processing of vendor invoices. 

Support processing of expenses on finance system.

General purchasing administration including negotiation with suppliers where required and raising purchase orders.   

General IT support for Associates 

Supporting with Business Administration department projects and events.

Providing cover and support when Business Administration colleagues are absent.

Any other duties commensurate with the grade and level of the post.  

Human Resources Administration 

Support the HR Representative with general HR administration including: 

Updating the HR system with any changes.

Recruitment administration for interviews and new starter paperwork.

Collating information for payroll administration. 

Updating the Company SharePoint page.  

Health and Safety

Function as Fire Warden and First Aider (training will be provided).

Liaise with H&S Consultant to keep H&S compliance.  

Qualifications, skills and experience:

Required

Aligned to Honda values, who respects and works well with others interacting in a effective way.

Skilled user of Microsoft Word, Excel, PowerPoint and Outlook.

Highly motivated, accurate, works well under pressure and has a ‘can do’ approach.

Excellent interpersonal, organisational, verbal, and written communication skills.

The ability to learn new systems and processes.

Flexibility and a willingness to learn and manage your own workload.

Desirable

Evidence of undertaking previous administration work and or work experience in an office environment