Job Description

Programme Management Office - Project Controls Engineer

Job Purpose

The role is within the Project and Programme Management team supporting projects within the Solutions and Shipping Business Unit. The role will support a range of existing and new Projects have within the Nuclear Industry and focused on the transport of nuclear transport ranging from feasibility studies to the delivery of transport packages and shipments. These contracts are across Decommissioning, Defence and Nuclear new Build. The role will be responsible for the Project Controls across a number of projects.

Responsible for taking the lead in the preparation of all project controls cost estimates, EAC’s/ETC’s, development and maintenance of project/programme schedules including progress management and scenario planning, risk management and project trend and change control production across all aspects of the business which align with a particular scope of work. Additionally providing earn valued variance analysis data and commentary for input to project/programme dashboards / reports and liaising with internal and external stakeholders on project/programme cost/schedule/risk issues.

The individual will be responsible for the implementation and management of project controls tools and systems to produce data, run management and analytical processes to predict, understand and constructively influence decision making around the time and cost outcomes of a project or programmes within specific business lines; taking responsibility for providing advice to various stakeholders both internally/externally through the communication of information in formats that assist effective management and decision making.

Consequently, the PMO /project controls engineer job purpose encompasses the following:

• Great understanding of business line strategy, taking the lead on production of the business line project pipeline in conjunction with the Programme Manager.

• Planning and methods studies to help a Programme or Project Manager optimise future outcomes (Scenario Planning)

• Work as a part of an integrated project /programme team to analyse and document the scope considering the assumptions/exclusions and be responsible for making sure these inform the production of all project controls information i.e., estimates, schedules, cost /benefit management.

• Be accountable for the production and management of schedules utilising specialist software (Primavera P6 and other packages) including development, baselining, updating and ongoing progressing throughout the lifecycle of the programme/project liaising with all internal depts/functions to make sure work scope is accurately reflected.

• Responsible for the production and management of cost estimates, cost engineering/control (EAC’s/ETC’s/LBE’s) and value engineering. Provide advice and guidance to team members and external clients on cost variances and/or issues.

• Take the lead / support in conjunction with the PM for Risk management for the programme/project, including maintaining the risk register, risk analysis and assessment (utilising Pert master /other risk modelling software– where applicable), also including mitigating actions and time/cost allowances where appropriate in both schedule/costs.

• Manage and produce project change control applications from trend notice through to sentencing and implementation of these changes to the baseline.

• Lead on the implementation of earned value management within programmes/projects from a project controls perspective, report on variance analysis and be responsible for providing accurate data analysis figures and commentary, work alongside the PM/Projects team to educate on the above and driving the solutions as necessary.

• Lead on workshops and other internal /external stakeholder sessions to develop robust schedules /cost to enable successful delivery of projects/programmes.

Candidates for this role should be able to demonstrate the following:

Qualifications, Knowledge, Skills and Experience (Essential/ Desirable)

• The role requires an individual with experience of operating in a project controls or delivery environment with the ability to use or develop appropriate tools, scheduling, costs, and risk.(E)

• Experience of Project Controls within complex / technical projects within a regulated industry (E)

• Greater than 10+ years of project specific practical experience (E)

• A professional project controls or delivery related qualification (or working towards) (D)

• Experience with cost management and estimating tools and systems. (E)

• Experience with Primavera P6 planning software (E)

• Good communication skills (E)

• Ability to organise and be a proactive individual with good time management skills(E)

• Experience in the implementation of Earned Value Management based Project Controls systems in accordance with relevant national standards. (E)

• Ability to develop budgets and analyse data with attention to detail. (E)

• Risk Management experience (D)

• User of Microsoft Project planning software (D)

• Experience of Nuclear Projects Controls (D)

Key accountabilities

Specific management requirements for Costs, Schedule, Risks and Change Control to be managed effectively are as follows:

Cost – Essential

• Be responsible for the deployment and management of an appropriate cost management approach across their assigned projects/areas of work, typically addressing:

• Lead in the preparation of cost estimates for all areas of the business including preparation of budget voyage costs; and liaise with Commercial to undertake estimate reviews for key contracts.

• Responsible for the monitoring of outturn costs against cost estimates and providing variance explanations to both internal/external parties.

• Supporting contract/project managers with the cost justification of variations and claims, EWN’S/CEN’S

• Production and management of the Work Breakdown Structure (WBS) and alignment with the CBS to ensure accurate cost control and management liaising with relevant financial accountants.

• Production and management of the Earned Value Management system (EVM) with suitable data analysis and provide variance analysis explanations and recovery options to both internal/external stakeholders.

• Produce and manage the Estimate at Completion (EAC/ETC/LBE) and all aspects of cost engineering.

• Produce data to feed the Project Summary Report and lead on variance analysis commentary explanations with stakeholders.

• Contribute to the budget exercises as required.

Planning/Scheduling – Essential

• Be responsible for the deployment and management of appropriate schedule management approaches across their assigned projects/areas of work, typically addressing:

• Manage the preparation and maintenance of schedules across all areas of the business including tender schedules; project plans; asset plans; transport and voyage schedules and planning (detailed/short term/long term); and advise stakeholders on slippage/recovery options.

• Leading on the development of Scheduling using Primavera as the primary tool, MS Project as a secondary tool utilising cost and resource options/ alignment of WBS/OBS/CBS to allow reporting at the required level to satisfy commercial requirements.

• Manage the production of the project baseline with a fully resourced and costed schedule, methods inc leading on planning workshops, liaising with internal/external stakeholders to develop the project schedule, reviewing scope documents, technical specs etc.

• Lead on input to the resource management histogram data for the business that will inform business capacity and availability to deliver new work scope.

• Implementing P50/P80 values, mitigating activities and TRA into the schedule if the contract so requires.

• Responsible for the running of the project/programme progress meetings to update progress, adjust forecast completion dates and advise project teams on recovery options.

Risk – Desirable

• Deploy and manage an appropriate risk management approach across their assigned programmes or projects/areas of work, typically addressing:

• Work with risk owners to develop suitable risk assessment and risk management strategy.

• Lead / support the performance of periodic risk analysis, feeding risk inputs and analysing and communicating risk outputs to varying stakeholders.

• Lead / support the implementation of risk analysis through schedule (i.e., risk modelling) if and so required.

Change Control – Essential

• Deploy and manage an appropriate change control system across their assigned projects/areas of work.

• Work with the project team to understand changes, and impacts to the project time/cost develop trend and change control pack for approval via the CCB.

• Lead on the implementation of the changes once approved into project controls documentation.

• Responsible for liaising with key stakeholders both internal/external to keep them aware of the impact of any changes.

Reporting – Essential

• Responsible for providing data to support production of Project Status Reports

• Lead on the discussions around variance analysis and recovery options with relevant stakeholders

• Deputise in PM’s absence for presentation of Project documentation at relevant key stakeholder meetings.

Stakeholder Management – Essential

• Responsible for liaising with all stakeholders both internal/external on all matters schedule, cost, risk and change control throughout the project/programme lifecycle