Job Description

We have an exciting opportunity to join a growing biotech business as an Office and HR Administrator. Initially a 6-month contract, they do hope to be able to make this is a permanent position in July 2025. Your role will be to provide comprehensive support for both office administration and human resources functions, serving as the first point of contact for employees. Key responsibilities include recruitment, onboarding, payroll assistance, process improvement, record maintenance, and ensuring efficient HR and office operations.

Responsibilities

Human Resources Functions:

Maintain and update HR documents and policies.

Support the Senior HR Officer in recruitment efforts, including onboarding, inductions, interviews, offer letters, contracts, and completing right-to-work and reference checks.

Administer HR processes such as inductions, probation reviews, long-service awards, new hires, leavers, salary changes, and terminations.

Assist with payroll processing and documentation related to employee compensation and benefits.

Help integrate new HR procedures, systems, and processes, including maintaining and administering the HR system (transitioning from BRIGHTHR to Personio).

Monitor employee timekeeping using an electronic swipe-in system.

Manage the HR inbox to ensure timely responses.

Coordinate annually recurring HR processes, such as appraisals, salary reviews, and bonuses.

Track employee absences, compile daily and monthly absence reports, and support absence management.

Update the company intranet (One Hub) and organizational charts, reflecting changes such as new hires, anniversaries, and departures.

Generate monthly HR reports as required.

Record and distribute meeting minutes when needed.

Office Management Functions:

Maintain a tidy and organized kitchen area; manage office supplies and restock as necessary.

Serve as a primary contact for internal and external communications, including phone calls and emails.

Provide excellent customer service to clients and visitors, including coordinating travel arrangements.

Support the planning and coordination of company events, meetings, and training sessions.

Qualifications

Requirements:

A solid educational background, including GCSE-level English and mathematics.

At least 2 years of experience in a similar role.

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.

Skills & Abilities:

Excellent verbal and written communication skills, with the ability to engage at all organizational levels.

A proactive and entrepreneurial mindset with a focus on identifying and implementing solutions.

Strong organizational and planning abilities.

Independent team player with flexibility and a results-oriented approach.

Professional, discreet, and customer-focused demeanor.

Proficiency in HR and office administration tasks.

Standard working hours: Monday to Friday, 8:00 AM - 4:00 PM (flexibility required as needed).

This is an onsite role at their HQ in Berkshire.

£25k - £27.5k – Berkshire – 6 Month Contract