Job Description

Position: Records Management Analyst

Duration: 6 Months Initial

Location: Warwick / Mostly remote working, some travel required.

Salary (PAYE): Circa* £52,000 per annum + 5% utilisation bonus & extensive benefits (via Ajilon)

Looking for a new position to kick start the new year, particularly with a company who values your skills? This may be the role for you…

Summary

My high-profile utilities client is looking for a Records Management Analyst to join their team based in their Warwick offices on a hybrid basis for an initial 6 month assignment, with a potential opportunity for extensions/ perm), to support and implement the organisation's records management program and policies.

Key Accountabilities

Creating, updating, and maintaining records retention schedules by conducting legal research necessary to determine retention values, performing inventories, interviewing department staff, analysing results, and documenting procedures used to create schedules.

Conduct inventories of records of all media, develop and implement methods for applying the records retention schedule to the records, and conduct audits of record-keeping practices to ensure compliance with corporate retention policies and procedures.

Maintain all required information in the records management application (Versatile), monitor the accuracy of the application database, support the Technical Specialist with troubleshooting the application, and train our personnel to use the client portion of the application.

Direct, design, develop, recommend, and implement manual and/or automated active records filing and retrieval systems, review, evaluate and recommend designation of records/information considered vital to the organisation, and manage records stored off-site and/or commercial storage contracts. This includes monitoring activity and costs, maintaining an accurate and efficient records index, satisfying reference requests, reconciling the commercial storage invoices, and maintaining relationships.

Support emergency access request procedures, investigations, and both internal and external audits - Providing subject matter expertise and guidance regarding policies and process to protect personal and sensitive information and records, draft procedures, provide training both within the team and cross-functionally, and prepare reports, presentations, and status updates for projects and special assignments.

Requirements

Certified Records Manager is ideal - ICRM | Institute of Certified Records Managers

Demonstrable knowledge of company administrative and operational functions.

Expertise in records management principles and application software.

Knowledge of Governance Risk and Compliance (GRC) software.

Knowledge of vital records/disaster recovery procedures and of the technology available to protect vital records.

Thorough knowledge of information technology methods; the ability to identify application components and apply retention schedules to them.

Strong legal research skills, and knowledge of retention information sources.

Experience with and knowledge of Microsoft Office suite.

The ability to perceive and analyse problems, propose solutions, and clearly communicate recommended decisions.

Confidence to take the initiative and the ability to see projects through to completion.

What's on offer to you?

You will be an integral part of Ajilon (Adecco), a FTSE500 Global organisation with over 52 clients and sole supplier to the biggest organisations in the world. You will be employed by ourselves as an Ajilon Consultant working onsite with our client where you will receive a regular salary, pension contributions, holiday, and sick pay, plus a number of additional benefits such as medical insurance, income protection, critical illness and life insurance, access to our discounted benefits website and library of online training materials and future career and certification opportunities.

Interested in utilising your capabilities to drive success with a well-known business?

APPLY NOW with an up-to-date CV evidencing the above for instant consideration!

Pontoon/ Adecco is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

*Please be advised if you have not heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly.*

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website