Job Description

Roles & Responsibilities:

* Day to day organising, managing and administering of company records, data and files and maintaining company information.

* Gather and compile weekly timesheets, organise and input to master timesheet for approval.

* Gather and compile monthly timesheets and assist with necessary invoicing.

* Perform administration tasks, liaise and collaborate with support functions:

* Accounts

* Payroll

* Marketing

* HR

* Commercial

* Control / coordinate head office, liaising with the landlord, neighbours and third parties.

* Maintain office supplies and ensure stock is available.

* Lead the buying requirements for head office and operations.

* Budgetary control of several overheads including travel, accommodation and office costs.

* Maintain a positive culture within our business and people, promoting professionalism and a can-do environment.

* Proactive and reactive to our people, clients and third parties, assisting where necessary.

* Acting as a PA to registered Directors, including:

* Arranging travel and accommodation

* Scheduling meetings

* Attending meetings and minute taking

* Developing and maintaining company systems, processes and procedures associated with the administrative and HR functions.

* Develop relations with the supply chain to create efficient, value for money service.

* Collate information from Operations and Directors to form weekly / monthly reporting.

* Process expense and travel claims ensuring processes and procedures are followed.

* Control and maintain office phone and IT systems, liaising with third parties.

Person specification

* Competent, reliable and trustworthy individual who can work in accordance with GDPR and work closely with the directors to hold vital information of the business and our people.

* Good IT skills including MS Office products.

* Excellent communication skills.

* Use own initiative to ensure our operations are efficient and support as necessary