Job Description

Senior Project Manager

Team Horizon is seeking a Senior Project Manager for health services projects across Cork and Kerry.

To deliver estate services such as professional technical and project management services in accordance with the responsibilities and duties of the post and as agreed.

Why you should apply:

• They put their people first and live their diversity and inclusion values embracing all perspectives.

• You enjoy working in a culture of learning and collaboration and making a positive impact.

What you will be doing:

• Managing the preparation of a comprehensive brief for the projects in consultation with organisational service personnel and advisors.

• Ensuring that the project brief is known and understood, in appropriate detail, by all those who are likely to work in the new facility.

• Managing the necessary and appropriate consultation processes, meetings and other activities necessary to satisfactory completion of the project.

• Complying with all regulatory requirements including permission, licences, certificates and approvals.

• Acting as senior administrative officer for the management of the project and helping to resolve quickly such issues as may be for resolution and agreement.

• Defining requirements for design services, buildings and equipment.

• Advising on the selection of Design Teams, other professional services and Contractors for Projects, arranging and managing the procurement processes.

• Arranging for preparation of specifications, drawing and contract documents for Projects.

• Obtaining approval to proposals as necessary in accordance with organisation protocols and regulations in a timely manner.

• Developing proposals with selected design teams and contractors.

• Developing action plans for the timely and efficient completion of contracts. Co-ordinating the tender and control stages of the project, having close liaison with the design team, site supervisory staff, etc. on the one hand and hospital personnel on the other.

• Supervising staff and contractors in the implementation of agreed programmes.

• Working with service management and ancillary services to ensure that the equipping/commissioning team is established in good time, is adequately briefed and trained, and is effectively supported in carrying out its work.

• Ensuring that the equipping/commissioning team is established in good time, is adequately briefed and trained, and is effectively supported in carrying out its work.

• Managing and controlling agreed project timescales and budgets for planning, design, construction and equipping and budgets to agreed quality standards.

• Anticipating difficulties and problems, especially those arising from phasing, variations, commissioning and vacating, and ensuring that where necessary these are either resolved directly or brought to the notice of the Engineering Manager and Engineering Director , for decisions on avoidable claims for delays, extras etc.

• Managing and controlling expenditure on each assigned project. This is to include presentations to senior management and Project Board as required, of information and current estimates of total costs, running statements of financial commitment and forecasts of expenditure.

• Checking design team fees accounts with regards to agreed fees and preparing same for certification by the Engineering Manager. He/she shall process payments to contractors and design team firms for payment in accordance with constraints set down in contract documents, forms of agreement and statutory provisions.

• Advising line management on measures appropriate to enable the orderly phasing out of services in old facilities and the transfer to new facilities of staff and services.

• Assisting in the orderly phasing of developments by agreeing appropriate arrangements with line management and to keep line management and senior clinical staff informed of the plans as the developments proceed.

• Ensuring appropriate maintenance arrangements are put in place for new buildings.

• Developing a comprehensive brief for the project for minor capital works in consultation with local managers and Maintenance Officers/Engineering Officers.

• Preparing or arranging for preparation of plans and contract documents to detail required.

• Arranging for the appointment and management of design teams where required.

• Arranging for submission of tenders and recommending tenders for acceptance.

• Agreeing programme for project with contractors.

• Arranging for the management of the minor capital works.

• Ensuring that agreed programme is completed within time and tender sum.

• Prepare in consultation with appropriate teams, programmes for the maintenance of buildings, services, equipment and vehicles (under his/her control) by:

• Defining in accordance with overall guidelines, maintenance requirements of all buildings, services, equipment and vehicles under his/her control, minor capital works and fire precautions schemes and proposing priorities in the allocation of resources available for these schemes.

• Preparing budgets for the carrying out of the proposed programmes.

• Defining the staff or contract resources necessary to discharge agreed programmes and preparing action plans for carrying out of same.

• Draw up, or in appropriate circumstances, arrange for the development of plans and contract arrangements for the implementation of approved project / maintenance programmes by:

• Assisting in defining requirements for all equipment and buildings, especially in seeking ease of maintenance and operation.

• Complying with all regulatory requirements including permission, licences, certificates and approvals.

• Recommending awards of maintenance contracts to outside contractors where for economical or practical considerations such is considered desirable.

• Developing proposals with selected contractors.

• Obtaining departmental approval to proposals as necessary.

• Developing action plans for the timely and efficient completion of all contracts.

• Supervising staff and contractors in the implementation of the agreed programme.

• Managing and controlling the agreed budget.

• Ensure that all organisation’s buildings, services, equipment and vehicles under his/her control are adequately maintained in accordance with the approved maintenance programmes.

• Developing planned maintenance routines for all relevant equipment based on manufacturer’s instructions, equipment importance and usage rates.

• In-corporating maintenance requirements in supply contracts for new equipment and vehicles where appropriate.

• Developing regular inspection and maintenance routines for all buildings, services, equipment and vehicles.

• Developing guidelines for the safe operation of all equipment.

• Work with and support the activities of the Organizations Property Manager to ensure compliance with Property Transaction Protocols and other relevant property related tasks when assigned.

• Property management and technical advisory services as deemed appropriate for the management of the healthcare estate property portfolio within the assigned area.

• To work with the Property Manager to develop and implement a property management strategy and local property plans in collaboration with other key personnel and advisors.

• To work with the Property Manager to ensure property requirements are fully integrated with service provision and staffing levels and ensure all cross-care group opportunities for property utilisation are maximised within the Organisations Property portfolio.

• To work with the Property Manager to ensure that all property transactions conform to statutory requirements.

• To assess the physical infrastructure of the Organisations property portfolio including purpose, state of upkeep, capacity, suitability, space utilisation and security.

• Provide information to the Property Manager to maintain and keep a property asset register including appropriate records of the HSE’s legal title to properties.

• Ensure that adequate fire prevention and safety measures and standards are devised and applied by:

• Discussing with the local authority Fire Officer in the area in association with the Service Manager and Fire Prevention Officers and other relevant staff, fire precaution and safety measures, and their priorities.

• Providing a programme for implementation of agreed measures and arranging for employment and training of sufficient fire prevention officers.

• Advising and agreeing annual programmes for fire precautions schemes after consultation with local authority Fire Officers in the area and the Service Managers and Fire Prevention Officers.

• Provide advice on the efficient use of energy and work with services personnel and other organisational personnel and advisors on the efficient use of energy in premises.

• Monitoring and reporting on the energy consumption in healthcare premises.

• Assessing the energy efficiency standards in premises in accordance with current standards and regulations.

• Advising on investment proposals in energy saving projects.

• Preparing and implementing agreed investment proposals on energy saving projects.

• Advise on facilities and environmental matters in conjunction with services personnel and other capital & estates personnel, and advisors.

• Assisting as necessary in assessing Health & Safety of facilities and environmental risks.

• Co-operating with HSE Fire and Safety Officers, Services Managers, Health & Safety, Risk Management in addressing facilities improvements with regard to legislative compliance.

What you need to apply:

• Hold a Level 8 (or higher) Quality & Qualifications Ireland (QQI) major academic award in Architecture, Engineering or Surveying accredited by the relevant Professional Institute (Society of Chartered Surveyors in Ireland, Royal Institution of Chartered Surveyors, Engineers Ireland, Royal Institute of Architects of Ireland).

• Have Full Membership of the relevant professional association: Society of Chartered Surveyors in Ireland - Royal Institution of Chartered Surveyors - Engineers Ireland - Royal Institute of Architects of Ireland.

• Have had at least seven years satisfactory & relevant experience in planning, design, project management or construction of buildings or in the installation or maintenance of the mechanical, electrical, and heating services of such buildings to include ICT Wiring and containment.

• Candidates must possess the requisite knowledge and ability (including a high standard of suitability and of administrative capacity) for the proper discharge of the duties of the position