Job Description

We are looking for a friendly and proactive Programme & Data Administrator to join our team and work on our Clients site. You will provide day-to-day support with all formal incoming / outgoing / internal data.

The key activities and responsibilities of the role are:

Monitor formal incoming/outgoing/internal data on behalf of the programme team(s), in accordance with the Data Management (DM) processes. (Documentation may be received/submitted via mail, email orSDEs.)

Ensuring all incoming data deliverables are logged within Records Management, assigning the appropriate actions (reviews/notifications), and monitoring progress.

Coordinating review, approval and submission of outgoing data.

Preparing letters and documents as required.

Maintaining records of incoming/outgoing deliverables, as required, in the relevant tracking tools/spreadsheets/reports.

Uploading/downloading data to/from SDE(s), as appropriate, and notifying stakeholders.

Ensuring that appropriate attributes are set for incoming/outgoing/internal data.

Establishing and maintaining filing structures within the document management system(s), for efficient data storage and retrieval.

Providing first-line help to the team(s) on Data Management (DM) processes, local DM procedures, and the use of the electronic document management system(s)

Reporting areas of concern to the Management team, to help avoid late deliveries.Required skills, qualifications and experience:

Proven administrative skills

Previous use of IT systems

Knowledge and experience of Microsoft Office applications (Outlook, Word, Excel, PowerPoint)

Good oral and written communication skills