Job Description

EXCELLENT OPPORTUNITY TO WORK WITH THE BIGGEST PUBLIC SECTOR ORGANISATION

EXECUTIVE OFFICER'S REQUIRED

LURGAN BASED

Based in Armagh, working 36 hours per week Monday to Friday 9-5pm, the successful candidate will work at an Executive Officer grade on a temporary basis, for our client's Pre-School Education Programme and support for the Pre-School Education Group (PEG).

The successful candidate will have excellent MS Excel skills including use of Pivot tables, graphs, look-up functions and formulas. They will also provide administrative support, follow set procedures, and exercise some independent judgment in carrying out instructions under general supervision.

The rate of pay for this role is 15.86 per hour.

Duties will include:

• Supervise staff including the allocation of tasks, checking output, quality and quantity of work, rotation and reallocation of duties or workload
• Ensure staff are appraised in line with the Education Authority's Staff Appraisal Procedures and assist in compiling a staff development plan for the team in accordance with the Education Authority's Staff Development Policy to maximise the potential of staff
• Provide administrative, clerical, and confidential secretarial support
• Arrange and service the PEG meeting and other relevant committees and working groups and draft minutes thereof
• Develop, maintain, and operate manual and computerised information systems in support of the service reviews and pre-school education
• Gather information from a variety of sources including schools, voluntary organisations, Department of Education and Health and Social Services and other organisations as required
• Use information technology systems and devise appropriate methodologies for the effective recording of data
• Use appropriate information technology to analyse data
• To be the first point of contact in the receipt of telephone calls; to receive visitors to the Section; deal with routine queries; and to record messages accurately
• Provide ICT administration, filing, faxing and photocopying in support of administrative processes including the use of email and internet
• Research, collate and prepare information to brief officers, prior to meetings and also take minutes at meetings
• To undertake any other duties which are commensurate with the grade of the post at the request of the Head of Section
• Comply with Education Authority policies and procedures in relation to the duties and responsibilities of the post
• Always maintain confidentiality of information received

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all the essential criteria, Brook Street will interview the best candidates from within that group.

To apply for this role, candidates must have the following:

NVQ Level 3, BTEC National or two 'A' levels or equivalent or higher examination qualifications

AND

Two years' experience working in an administrative role in an office environment to including the use of IT Microsoft packages, particularly Word and Excel.

OR

Five years' experience working in an administrative role in and office environment to include practical use of computers

To apply for this role, please click Apply to upload your CV.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.