Job Description

Assistant PA / Administrator

London Hybrid (40% in office)

£27,000 FTE (Pro rata 4 days a week)

Fixed term up to six months (28 hours per week)

We have an opportunity for a conscientious and organised individual to join our team and assist the PA to the Chair and Chief Executive in providing administrative and secretarial support.

Key responsibilities include:

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To assist with diary management to arrange external meetings, liaise with high-level stakeholders, and to organise and co-ordinate internal meetings

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To assist with the administrative arrangements for ASA Council meetings, collate and distribute all agenda papers, liaise with IT and facilities for Boardroom setup, and order lunches.

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To organise the Chief Executive’s and Chair’s travel arrangements, as well as occasional travel arrangements for members of staff who may accompany CCE.

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To prepare the Chair’s and Chief Executive’s expense claims for the Finance Department and process Council member expenses.

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To assist with the administration of Independent Reviews, to include liaison between Assessors and the Independent Reviewer, following a set timetable.

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To conduct research, maintain accurate records and keep CRM contacts up to date as required.

Key Requirements:

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An efficient and flexible organiser with good attention to detail, who can work well autonomously and as part of a team.

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Capable to use your own initiative, confidence to make suggestions, ability to work under pressure and enthusiastic about the work.

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Excellent communication skills and confidence to liaise with senior management, as well as internal and external key stakeholders.

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Ability to conduct extensive research and present findings concisely.

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Experience of accurate record keeping.

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Sound IT skills, including good knowledge of Microsoft 365 (Teams/OneDrive environment)

Closing date: 12th January

Teams interviews likely to be held on 16th and 17th January