Job Description

The Role: Accounts Clerk 3-month contract (possibly longer) Basildon

To support the finance department by effectively processing supplier invoices whilst resolving issues between stock suppliers, haulage and other expenses.

Accountabilities

• Process supplier and expenses invoices up to agreed departmental limit within in a timely manner
• Chasing suppliers for obtaining invoices for any proforma payments made

Responsibilities

• Match, check and code supplier invoices onto the system. Investigate any discrepancies within a timely and efficient manner so the invoice can be entered for payment within supplier terms
• Learning how to find the correct purchase order on AX and double checking with the delivery note
• Process expense invoices making sure authorisation has been completed and signed off. Learning how to code up the expense/haulier invoice with the correct GL code and learning authorisation procedure
• Prepare payment run and journals for the Assistant Accountant on an ad-hoc basis
• Setting up of new supplier accounts and maintaining existing account details
• Ensure electronic filing is completed regularly and accurately

• Saving PDF versions of expense/haulier/supplier invoices to relevant folders and attaching into AX
• Checking/actioning of emails. Learning which emails to action i.e. Expense/Haulier/Supplier invoices and queries
• Reconciliation of supplier/expense/haulage statements, chasing missing invoices etc

The Candidate

Essential

• At least 1 years accounts experience
• Intermediate Microsoft Office skills, especially Excel

Preferred

Microsoft Dynamics 2012/Axapta experience

• Professional, polite, friendly and amenable
• Excellent attention to detail and highly numerate
• Strong data input abilities
• Professional telephone manner
• Well organised and able to follow instructions/procedures
• Able to work alone and within a team
• Willing to learn from management and colleagues
• Willing to be flexible and take on additional tasks
• Able to manage their time effectively

The Package

• 3-month contract possibly longer and or permanent
• £13.00 per hour weekly pay
• Monday to Thursday 9:00am 5:30pm (45 mins for lunch) Friday 9:00am 4:00pm (30 mins for lunch)
• Monday and Fridays working from home (once training has been completed)
• Company discount
• Holiday entitlement
• Christmas shut down from 22nd December until 2nd January