Job Description

SENIOR EXECUTIVE ASSISTANT

An exciting 12-month FTC opportunity to join a leading global consultancy firm as a Senior Executive Assistant, supporting VP and MD level executives!

SENIOR EXECUTIVE ASSISTANT ROLE:

Providing high standards of administrative support to the company’s PMDs, ensuring timely and accurate delivery of arrangements and documentation

Organising internal and external meetings, including diary management and any required logistics

Managing all aspects of expense processing, liaising with PMDs or suppliers to obtain missing receipts as needed

Coordinating travel and accommodation, including visas, flights, hotel bookings, car transfers, taxis, and preparing travel packs and itineraries

Producing, designing, formatting, and collating documents in Word, Excel, and PowerPoint, or liaising with the Design team to ensure brand-compliant formatting

Assisting with practice development activities, such as external marketing events and initiatives, working with Marketing and Administrative Senior Professionals to organise logistics, venues, and mailshots

Organising internal events like team-building activities, lunches, and staff away days as required

Managing the Radius database, ensuring accurate data entry and maintenance of Director activities and contacts

Ensuring timely and accurate entry of time for PMDs

Producing correspondence, including emails and letters, and liaising with clients professionally over the phone, email, and in person

Liaising with support teams (IT, Legal, OM & Facilities, HR) to meet business needs

Providing holiday and sickness cover for Assistants and helping other team members when necessary

Completing ad hoc tasks as required, such as printing, binding, and scanning   

SENIOR EXECUTIVE ASSISTANT ESSENTIALS:

Minimum of 5 years supporting VP or MD level as an Executive or Personal Assistant

Minimum of 10 years in Executive, Team, or Personal Assistant roles

Skilled in complex travel arrangements, including time zones, visas, accommodation, and itineraries

Proficient in complex diary management

Project management experience

Events management experience

Previous experience in large or global companies   

SENIOR EXECUTIVE ASSISTANT BENEFITS:

Private Medical Insurance to employee and family

Dental Insurance to employee and family

Leisure and Travel Insurance to employee and family

Season Ticket Loan

Government Tax Free Childcare

My Gym Discounts

Aon Discounts

Life Insurance

Income Protection

Business Travel and Medical Benefits Abroad

Pension - employers 6% employees 3%   

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation