Job Description

Accounts Payable Coordinator

Reporting into: Accounts Payable Coordinator

TFG London is a fast growing retail group. We Care, We Connect, We Collaborate and We Create. We have four brands in our portfolio; our iconic fashion brands Phase Eight, Whistles and Hobbs as well as our luxury Homewares brand Inside Story. We aren't stopping there though, we have plans to grow beyond this in multiple retail sectors. This can't happen without the input of great people though and we are committed to creating a friendly and inclusive environment where you can do your best work and grow and develop along with us.

A great opportunity has arisen to join us in Group Finance Team as Accounts Payable Coordinator.

The Role:

The main purpose of the Accounts Payable Coordinator is to ensure that invoices and related enquiries are processed in a timely manner and support the Accounts Payable Supervisor in ensuring the department operates smoothly.

Key Tasks and Responsibilities:

Responsibility for key ledger accounts (processing invoices, setting up payments and statement reconciliation)

Completing the weekly payment proposal for submission and approval

Processing and allocating direct debits transactions within the ledger

Maintaining and reviewing Aged Creditor balances including allocation of payments, investigation of outstanding items

Supporting the AP Supervisor in producing monthly Aged Creditor reconciliation

Investigating and resolving any queries from suppliers and internal departments

Ensuring new supplier forms are filled out correctly and authorised

Daily managing of Accounts Payable inbox

Reconciling of Other Debtors and Other Creditors accounts

Processing Prepayments

Ensuring invoices are coded appropriately according to type of spend and accounting treatment

Processing employee cash expenses and reconciling company credit card accounts

Raising adhoc non-supplier related payments such as payroll and tax payments

Ad-hoc:

Filing authorised invoices and payments on a weekly basis

Providing cover for other members of AP team when absent

Assisting management accountants as needed at month end

Assisting members of the AP team where necessary

Distributing post to the team when necessary

Qualification & Experience:

Experience in a busy finance department and ideally with some AP experience.

Experience of multisite operations preferable

Studying towards or an intention to study towards a professional accounting qualification would be great but not essential

Intermediate Excel skills

Knowledge of SUN accounting system beneficial but not essential

Self-starter, ability to multitask and use own initiative to take full ownership of the role

Ability to work well with other members of the Finance Team, including Senior Management

Attention to detail and ability to deliver under pressure and to tight deadlines

Strong analytical and communication skills