Job Description

Job Title: Executive Assistant

Location: E20 1JQ

Start Date: ASAP, 3-month contract with the possibility of an extension.

Pay Rate: £18.00 Per Hour (PAYE)

Working Hours: 37 Hours Per Week, 09:00 - 17:30

Job Purpose:

Provide consistent and high-quality senior administrative support to the Chief Financial Officer (CFO) and the Finance, Estates, and Procurement teams. This role is pivotal in ensuring the smooth operation of executive functions and department activities by managing schedules, communications, and administrative tasks with precision and professionalism.Key Responsibilities:

Act as the first point of contact for the CFO, managing communications, and prioritizing tasks.

Manage the CFO's calendar, schedule meetings, and coordinate appointments.

Prepare agendas, minutes, and follow-ups for key meetings.

Support the Finance, Estates, and Procurement teams with administrative tasks.

Handle correspondence, reports, and document preparation with attention to detail.

Oversee the organization of team events, presentations, and internal communications.

Assist in tracking key departmental projects, deadlines, and deliverables.

Liaise with internal and external stakeholders to ensure timely project updates.

Arrange domestic and international travel, including itineraries and accommodations.

Process and manage expense reports, ensuring compliance with company policies.

Handle sensitive information with the highest level of confidentiality and professionalism.

Maintain secure filing systems and records management.

Identify opportunities to streamline administrative processes and enhance efficiency.

Implement tools and practices to improve team organization and workflow.Qualifications:

Business administration qualification to NVQ level 3 or equivalent qualification and /or able to demonstrate equivalent knowledge and understanding gained through experience.

A clear understanding of the requirements of a role that directly supports senior management.

Experience in providing administrative support within a busy organisation where accuracy and pace are vital

Experience in dealing with multiple senior stakeholders

Experience in organising and supporting meetings or events.Disclaimer: By applying for this role, you give consent for your information to be forwarded to our Client(s) and information of which may be retained within our databases therefore also agreeing to be represented by i-jobs with respect of the vacancy you're applying