Job Description

Tasks:

- Reception/Front of House focus

- Will be responsible for buzzer entries, greeting attendees, ensuring sign in, etc

- Administrative functions include uploading of attendance registers, scanning, updating of documentation (incl Word and Excel)

- Other functions include printing and displaying posters and information in the centre, managing booking enquiries and keeping the event calendar up to date

- Data entry/management of data tracker workbooks

- Business Support work, including the management, maintenance, uploading of data. General administrative, business support and data-based task.

Responsibilities:

Receive, sort and distribute incoming and outgoing post.

File records in an accurate and timely fashion and maintain electronic or paper filing systems.

Support the organisation and delivery of events and training courses (including booking rooms, venues or catering and arranging travel/accommodation).

Support the organisation of statutory visits and meetings and conferences.

Take accurate notes at meetings or other events.

Raise Purchase Orders (PO's) and process invoices.

Arrange payments to customers via prepaid cards, BACS transfer or other mechanisms in accordance with financial regulations.

Assist in the delivery of general office management tasks.

Requirements:

Demonstrable experience of providing a high-quality and comprehensive administrative service, delivering core business processes to agreed performance standards.

Demonstrable experience of dealing effectively with the public face to face, by telephone and via web enquiries.

Experience of working within a busy team.

Experience in handling confidential issues in an effective manner.

Experience in working within a pressurised environment, prioritising and organising conflicting workloads.

Experience of liaising effectively with both statutory and non-statutory agencies would be ideal.

If intereseted, please submit CV and call Varsha on (phone number removed) between 9am to 5pm for more information