Job Description

Supply Chain & Governance Technician

We are seeking a motivated and adaptable individual to join our dynamic team in the role of Supply Chain & Governance Technician. Our focus is on finding talent with a positive mindset and a willingness to grow. If you bring enthusiasm and a drive for challenges, we want to hear from you. Successful candidates will have the opportunity to be mentored and developed to excel in this role.

The Supply Chain & Governance Technician will report on a day-to-day basis to the Supply Chain & Governance Coordinator and functionally to the Head of Operational Excellence and Business Management.

Key Responsibilities

Sourcing and Procurement:

Prepare requests for quotes, ensuring adherence to procurement policies and guidelines.

Handle consumables, expendables, and general procurement orders.

Manage internal purchasing requirements in systems like SAP and MySupply, converting them into purchase requisitions and orders.

Post goods receipts for services and non-consumable items, ensuring timely invoice processing.

Monitor purchase orders to ensure compliance and completion.

System and Record Management:

Create and maintain internal records for all purchase requisitions and orders.

Generate procurement KPIs and reports.

Manage user profiles for procurement portals to enable staff requests for uniforms or PPE.

Supplier Coordination:

Maintain daily contact with suppliers to resolve issues and ensure smooth operations.

Support supplier performance management, including monitoring KPIs, launching improvement activities, and implementing risk mitigation plans.

Conduct weekly orderbook reviews with consumable suppliers.

Process Improvement:

Provide input to the definition and implementation of procurement-related processes and procedures.

Support the demand planning cell in maintaining optimal stock levels through parameter optimization in SAP.

Address discrepancies in delivery and paperwork with suppliers.

Financial Support:

Assist finance staff with budgetary controls, including data provision for procurement plans and expenditure forecasts.

Address late commitments, blocked invoices, and other financial issues related to procurement.

Collaboration and Reporting:

Coordinate with internal stakeholders to address procurement requirements and review budgets.

Contribute to internal and external procurement reporting and updates.

Required Skills and Experience

Essential:

Over 3 years of experience in procurement or supply chain management.

Proficiency in SAP.

Strong knowledge of MS Office tools.

Advanced English proficiency, both written and verbal.

Excellent planning and organizational skills.

BPSS+ clearance & SC Clearance needed to continue in the role.Desirable:

Experience with MySupply or similar procurement tools