Job Description

Job Summary

 Provide compliant, efficient and profitable transport operations for the Howard Tenens Depot and Howard Tenens delivery networks, ensuring that hygiene, quality levels and performance standards are met, whilst promoting safe working practices.

DUTIES AND RESPONSIBILITIES

Operational:

Ensure all customer requirements (both internal and external) are satisfied on a daily basis.

Act as Howard Tenens management interface with customers.

Continually review and re-engineer the operation to ensure maximum efficiency.

Co-ordinate own fleet and sub-contract to ensure cost effective solutions for customer requirements.

Day to day driver management.

Ensure all drivers are de-briefed daily.

Develop team, providing skills and training to meet operational requirements and efficiency improvements.

To maintain a well-motivated and enthusiastic team.

Management of all suppliers to include: Subcontractors, agencies, R&M service agents, fuel suppliers etc ensuring all operational costs are controlled.

Provide out of hours support for customers and drivers.

Conduct regular driver/vehicle/trailers checks to ensure the highest standards of reliability and presentation are maintained as well as fleet control.

Assist with management of all in cab technology.

Use of Howard Tenens TMS or similar software to ensure complete accuracy and visibility.

Assist with managing Driver training program to include Driver CPC.

Ensure full compliance with all Howard Tenens internal processes and procedures.

Use of Howard Tenens WMS or similar software to provide assistance for the storage operation when required.

Assist with the management of the storage operation when required.

Compliance / Legislative:

Work with CPC Holders to ensure all VOSA ‘Operator Licence’ legislative requirements are adhered to, responsibilities include:

The making of arrangements to ensure that drivers comply with drivers’ hours and tachograph rules and with speed limits;

The making of arrangements to ensure that the vehicles are maintained properly, including the inspection of vehicles at the appropriate time and the action taken to remedy defects found;

The reporting and recording of vehicle defects by drivers;

The method of compilation and the accuracy of all records, which must be kept for a period of not less than 15 months;

The making of arrangements to ensure that the vehicle/s are not overloaded;

The making of arrangements to ensure that loaded trailers are secured correctly in line with Howard Tenens Policy;

Ensuring that authorised vehicles will be kept at the authorised operating centre(s) when not in use; 

Ensure fleet records for depot are maintained to a high standard to include:

Daily checks, defect reporting, servicing (DOE, tail lifts, Tacho calibration, MOTs)

Complete Tacho records for vehicles and drivers

Tacho Infringement management and disciplinary action where required

Ensure all Health and Safety Legislation is complied with including SSoW, Risk Assessments, Tool Box Talks, LOLER/PUWER/RIDDOR regulations.

All other aspects of Fleet Compliance

KNOWLEDGE, SKILLS OR ABILITIES

CPC Holder or willingness to undertake CPC Qualification.

O-Licence experience.

Extensive vehicle planning experience for a multiple vehicle operation.

Competent IT Knowledge to include Excel, Word, Office 365 apps etc.

Excellent self-motivation and able to work under own supervision.

Team player with the ability to instil confidence and drive in others.

The ability to co-ordinate a variety of tasks simultaneously.

Excellent communication and inter-personal skills.

The ability to establish and maintain good working relationships with management, drivers, customers and suppliers.

Flexibility – the ability to adapt and cope with the unexpected.

CREDENTIALS QUALIFICATIONS OR EXPERIENCE

General Transport knowledge

Excellent PC literacy with knowledge and experience of fleet management packages and the ability to quickly learn to use them.

Professional Qualification, e.g. Certificate of Professional Competence or willing to undertake training to achieve this qualification.

General Health & Safety knowledge. Willingness to undertake/attend training courses to further knowledge.

Willingness to undertake/attend internal & external training courses to further knowledge and skillset