Job Description

Adecco are currently recruiting for an experienced Regional Facilities Supervisor to work on behalf of Thames Valley Police at their offices in Newbury.

This role will involve going through Police Vetting and Security Clearance, so therefore to be suitable for this position you must have resided within the UK continuously for at least 5 years at the time of application.

The Facilities Supervisor will be working Monday to Friday 8am to 4pm and this is initially a temporary role until end of May 2025.

The overall purpose of the role is to: Proactively supervise CTPSE buildings and facilities. Oversee the facilities contract arrangements, managing contractors on site and ensuring the operational delivery of the annual CT capital programme of works, and maintaining excellent customer service levels

KEY ACCOUNTABILITY AREAS

1. Act as local point of contact / liaison for external contractors and consultants, ensuring contractors comply with the H&S (Health & Safety) legislation and security procedures to carry out works on CTPSE premises. Ensure contractors are fully briefed on Security and H&S before completing maintenance work (specifically the asbestos register).
2. Identify and report building faults and undertake minor repairs where appropriate. Ensure all faults / reports are dealt with effectively and relevant contractors are commissioned immediately if the fault cannot be resolved in a timely manner. Where improvements are required submit a New Works Request. Maintain records of jobs raised and resolved.
3. Act as the Facilities service point of contact for customers to action and resolve issues. Provide reactive support to ensure business continuity issues affecting critical operational facilities (across all CTPSE locations when required) by prioritising requests appropriately. Ensure the Facilities department is represented in a professional manner, and raise and maintain the reputation perception with customers.
4. Attend regular and ad-hoc meetings to represent the specialist requirements of CTPSE facilities. Provide input to Business Continuity Plan when required.
5. Perform H&S monitoring tasks (e.g. relating to fire safety, asbestos, legionella) to maintaining safe working conditions and ongoing compliance with legislative requirements. Conduct and record on a Computer Aided Facilities Management (CAFM) system a range of legislative checks to ensure compliance. Work with the CTPSE H&S officer to monitor all aspects of H&S systems. Undertake regular fire alarm tests. Undertake dynamic risk assessments to ensure a safe Job Evaluation Number C397 Evaluated on 08/12/2021 Updated on 18/11/2024v3 2 working environment and initiate remedial actions as required. Ensure records and documentation are up to date and reviewed.
6. Make suggestions to Regional Facilities Manager for expenditure on day to day maintenance, minor improvements, electrical and cleaning consumables from the devolved budget allocation. Manage delegated contracts on behalf of the Facilities Manager, liaise with the Procurement department concerning scope and/or daily managed contracts e.g. cleaning, security access, etc.; provide the Facilities Manager the recommended weekly scheduling of maintenance tasks.
7. Examine the day to day running of buildings with respect to heating, ventilation, plumbing, electrical and mechanical systems. Ensure all buildings are managed efficiently in regard to energy consumption. Proactively review BMS and adjust systems according to the current environment both internally and externally.
8. Liaise and build relationships with the five regional forces' Property Services departments and project technical teams to ensure a fluid and supportive partnerships in all aspects of work. Continually review process and procedures to ensure they are still effective and relevant to sites. Act as point of contact for satellite sites in respect of issuing PPE and maintain appropriate stock levels.
9. Maintain an inventory of all equipment within the unit to comply with financial instructions, and ensure all equipment is maintained in a serviceable condition at all times. Manage workplace office moves by completing the CTPSE projects form assessing and addressing impacts

ESSENTIAL REQUIREMENTS

1. Proven ability to fix and assess minor building faults with consideration to health and safety restrictions within a similar role whilst taking responsibility to diagnose faults and task contractors to resolve the issue.
2. Proven ability / experience prioritise and manage time effectively, whilst working independently.
3. Proven experience of managing performance of a team.
4. Institute of Workplace & Facilities Management (IWFM) Level 2/3 or equivalent qualification, or willingness to work towards it.
5. IT Literate including competence in the use of Microsoft Excel and Word.
6. Proven communication skills; both written and orally with strong interpersonal skills.
7. Possess knowledge of current legislations surrounding all aspects of buildings and associated assets including Health & Safety.
8. Ability to work under pressure to analyse problems quickly and to take a systematic approach to resolution.
9. Knowledge of technical/mechanical workings of a typical site.
10. Must have capability to travel to different locations across the south east region and undertake all assignments in a timely manner, being available to work some evenings and weekends, where required. Due to the requirement to work flexibly, unsocial hours and personal safety for lone working; public transport may not be available or suitable at these times. For this reason a full UK driving licence is considered essential .
11. Ability to: accompany contractors to unique locations, including working at heights, climbing stairs/ladders and plant room environments.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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