Job Description

About the role

The Accounts Payable team are the department that receive invoices, process and make payments for company expenditure. The team are responsible for liaising with suppliers, depots and buyers to rectify any invoices that fall into query, ensuring all queries are resolved promptly and paid when due to ensure other business functions are not compromised.

Accountabilities – may include but not limited to.

(A list of 6-10 statements identifying the principal outputs of the job)

1Action invoices and credits from suppliers that require manual intervention, which have failed the automatic 3 way matching process

2Action pre-approved “manual” invoices received and process accordingly, including foreign invoices

3Investigate and deal with invoicing queries, such as price and quantity discrepancies

4Ensure all queries are resolved promptly and effectively

5Assist in the preparation of the scheduled payment runs, to ensure only valid transactions are paid as per agreed payment terms.

6Develop a good relationship with suppliers to assist with resolving supplier queries

7Liaise with key stakeholders within the business and communicate issues/feedback to suppliers.

8Reconcile supplier statements in full and follow up required actions accordingly

9Run reports and distribute as & when required

10Support with adhoc requests from the management team, such as audit & UAT

Measures & Key Performance Indicators

Carry out supplier reconciliations, follow up actions and report back to suppliers

Feedback to your suppliers with regards invoices that have failed 3 way match and seek ways to improve the first time match rate

Action credits that have been received on a daily basis, to ensure queries resolved have been actioned in the system to allow payment of invoice to be made

Ensure invoices are paid, when due, to ensure accounts run smoothly and orders are not blocked due to lack of payment

Jobholder requirements (Knowledge, skills and key behaviours)

Requirements for qualifications, specialist knowledge, skills or key behaviours the jobholder will need to demonstrate to do the job effectively.

Must have minimum of 2 years Accounts Payable experience

Must have experience of carrying out supplier reconciliations, preferably using excel

Has a good understanding of the Purchase order, 3 way process

Has confidence when communicating with suppliers and key contacts within the business, being able to explain the issues in an effective and supportive manner

Be able to handle difficult supplier accounts

To have a proactive approach in dealing with reoccurring supplier queries

Able to manage and prioritise own workload

Enthusiastic and positive attitude

Reliable

A good team player and works effectively with others 

About the Company

Our journey began back in 1929. Since then, we’ve continued to build a strong and resilient business with a great future. It's why we believe we’re the best foodservice provider in the country.

A journey that gives back

We want your career with us to be as rewarding as possible. So, you’ll get lots in return for your hard work. That includes benefits that can support your wellbeing and financial security, and give you peace of mind.

The essentials

25 days holiday (plus bank holidays) as a minimum and the opportunity to buy more

A pension - contribute 4% and we’ll match you (after year 1, we’ll match your contributions up to 6%).

Life cover that you can increase.

Access to confidential support and counselling, when you need it.

A health plan that gives you money back on everyday medical costs for all the family, as well as access to a digital GP.The extras

Exclusive range of high street discounts including cinema, tech, travel, fashion, food and drink.

Get paid as you earn - access to up to 20% of your pay before payday.

Opportunity to buy dental cover and critical illness cover.We want everyone to join our journey

We’re on a journey towards creating the best possible workplace. We’ve got some way to go, but we’re building a diverse and caring workforce. One that’s filled with forward-thinking people who each bring unique talents and skills. So whatever your life experience, we want you to join us - and you really can come as you are