Job Description

Office Manager required for a major offshore wind developer based in Scotland

Responsibilities

Oversee the day-to-day operations of the office, including facilities management, supplies procurement, and vendor management.

Manage all aspects of the move to new office premises.

Manage office budgets and expenses, ensuring cost-effectiveness and adherence to financial guidelines.

Designing, implementing and updating office policies

Organise and coordinate meetings, appointments, and events as required.

Maintain office efficiency by implementing and improving administrative systems and processes.

Act as the primary point of contact for all office-related inquiries and requests.

Providing general office management and administrative support

Arrange general business travel, conferencing, venue hire arrangements for Inch Cape project team

Take a lead role in office layout design and refurbishments set ups.

Co-ordinate office risk assessments according to safety policies, procedures and guidelines

Ensure office environment is maintained to a satisfactory standard, monitoring conditions and arranging repairs as necessary in line with health and safety requirements

Processing invoices and corporate payments in SAP

Corporate lets, contracting, billing, itinerary checks

Work on a one-to-one basis on a variety of tasks related to the PD's working life and communication to help maximise his time and optimise his productivity.

Completion of a broad variety of administrative tasks including: management of diary activities, setting up conference calls, processing monthly expenses and expenditure, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans (national and international), itineraries, and agendas.

Plans, coordinates and ensures the PD's schedule is followed and respected. Provides

"gatekeeper" role, managing access to the PD's time and office.

Prepares and collates relevant documents, briefing papers, reports and presentations for meeting packs

Typing, note taking and secretarial duties on request.

Organise team communications and plans events/functions, both internally and offsiteRequirements

Degree qualified (Desirable)

Previous experience working as an office manager and being responsible for all office management systems and procedures

Previous experience organising and implementing facilities management of an office building

Intermediate computer skills and experience with Microsoft packages (Outlook, Word, Excel etc.)

Strong organisational, problem solving and planning skills

Can demonstrate excellent team working and communication skills with all levels within a business

Confident communicator

Ability to work under pressure and meet deadlines

Ability to work independently and as part of a team