Job Description

Transport Admin Assistant

Hours: 37 hours Monday - Friday

Hourly Rate: £18.75

Location: Bristol BS2 0TB

Contract: 12 months, potential extension

The duties and responsibilities involve a variety of administrative tasks that enable the provision of an efficient transport administration service.

Main Responsibilities

Provide a Team Support function to our transport workshops and Area Controllers.

Making applications to authorised testing facilities for HGV MOT appointments, notifying Workshops of appointment dates and updating the Transport database as necessary.

Keeping accurate DVSA vehicle testing certificates.

Liaise with external contractors for the administration of the LOLER inspection program for Cranes, Platforms and lifting equipment. Record inspection results and keep accurate certificates.

Maintaining the administration records that control the fuel card renewal system.

Ordering and issuing of fuel cards ensuring they are allocated to the correct Managed Units. Action the cancellation and deleting of fuel card records using set procedures required from the fuel card supplier.

Timely ordering of gas and diesel for bunkered Network Service fuel.

Informing the DVSA of any changes to the operating details of vehicles subject to the Operator's Licence.

Administration of the Driver Behaviour System and installation program.

Carry out audits for vehicle jobs input by workshops to ensure correct labour and parts are allocated appropriately.

E5 system - Process purchase orders & PPE requested and generated from the Workshops. Receipting of invoices and resolving invoice queries as appropriate.

Ordering of long term hire vehicles.

General administration duties i.e. filing of vehicle maintenance documents and test certificates, handling and processing incoming mail items.

Updating and maintaining key vehicle information in the transport database.

Assist with monthly KPI reporting.

Ensuring all procedures are documented.

Candidate Requirements

You should have a good range of computer skills as you will be required to update computer records and run ad-hoc and standard reports; good numeracy and literacy skills are essential as are basic interpersonal and communication skills to enable you to liaise effectively in writing and verbally both internally and externally. You will need to be organised and be able to prioritise activities.

External candidates are required to have grade A*-C/4-9 GCSE in English and Mathematics or Functional Skills Level 2 qualification in both subjects.

If you feel this position would be of interest, APPLY NOW using your most up to date CV. If you do not hear back within 5 working days, please assume that unfortunately on this occasion your application has been unsuccessful

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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