Job Description

Administrative Assistant Solihull B90 long term - Perm (Apply online only) a day ASAP Start

Are you an organised, professional, and motivated individual with a passion for education? The Island Project is seeking a dynamic Office Administrator to support the Senior Leadership Team (SLT) and Office Manager in ensuring smooth and efficient school operations. This is an excellent opportunity for someone who thrives in a fast-paced environment and wants to make a meaningful impact.

Main Responsibilities

• As an Office Administrator, you will play a key role in supporting the smooth operation of the school. Your duties will include:
• Managing reception duties such as answering phones, welcoming visitors, and handling deliveries.
• Maintaining and updating financial records, including using SAGE software and managing petty cash and monthly budget reconciliation.
• Supporting payroll processes, including NEST Pension enrolment and liaising with payroll providers.
• Ordering and monitoring cleaning and office supplies.
• Coordinating recruitment activities such as liaising with agencies, scheduling interviews, and onboarding new staff, including arranging training.
• Maintaining HR records and ensuring the Single Central Register is up to date.
• Providing administrative support for HR meetings, including minute-taking.

The ideal candidate will

• Be highly organised with excellent multitasking abilities.
• Demonstrate flexibility and the ability to adapt to changing priorities.
• Possess strong communication skills and a professional telephone manner.
• Have a good working knowledge of Word, Excel, Google Suite, and PowerPoint.
• Understand the principles of GDPR and confidentiality.
• Show resilience and remain calm under pressure.
• Be creative, proactive, and a team player with the ability to work independently

Requirements

• Proven administrative experience, preferably in an educational setting.
• Basic typing and IT skills.
• Commitment to the values and ethos of the Island Project.
• Awareness of health and safety policies, information security, and equality and diversity principles.

Please upload your CV via our application portal or contact the Office Manager directly. Note: All applicants will require a valid, in-date DBS check and two references.