Job Description

Job Title: Contracts & SAP Administrator

Location: Basingstoke

Contract Length: 12 months+

Worker Status: PAYE or Umbrella only - INSIDE IR35

Work Arrangement: Hybrid working (2 days office, 3 days remote)

Company Overview:

EniProgetti is a key engineering subsidiary of Eni, the global energy company, providing expert support for Eni's worldwide projects. The Basingstoke office plays a crucial role in the company's involvement in both traditional energy sectors and decarbonised solutions like CCS (Carbon Capture and Storage) and renewable energy projects.

This is a pivotal time in the UK and international energy business, as Eni transitions toward a 'net zero' future, creating exciting opportunities for individuals to develop skills in innovative technologies.

SmartWorking (Hybrid Working):

EniProgetti UK offers a SmartWorking policy, allowing personnel to work up to 12 days per month remotely. Typically, this equates to 60% remote working for those who choose to take advantage of the policy.

Role Overview:

The Contracts & SAP Administrator will work closely with the Head of Human Resources, a key contract holder at EniProgetti, overseeing contracts for HR services and General Services (cleaning, catering, utilities, etc.). The role involves coordinating pre- and post-award contract activities and maintaining the workflow for invoice processing using SAP and the internal Finance app.

This position suits someone with a background in Contract Management/Administration and Invoice Processing. The workload involves time-critical peaks of high volume and requires meticulous attention to detail.

Key Responsibilities:

Create purchase requisitions, requests for tender, and contract revisions.

Maintain a contract spend spreadsheet and monitor contract end dates and available funds.

Provide regular contract status updates to the Head of Human Resources.

Liaise with internal and external stakeholders such as suppliers, recruitment agencies, the Finance team, and the contract holder.

In SAP:

Create Purchase Requisitions.

Create Call-Offs (requests for services).

Create Service Entries for invoice processing.

In the Finance App:

Check invoices or assign invoices to the departmental checker.

Upload approved Service Entries and send for approval.

Maintain various trackers and support reporting activities.

Provide administration cover to the department as required.

Candidate Qualifications & Skills:

Experience in invoice processing.

At least 1 year of contract administration experience.

Strong attention to detail, accuracy, and self-discipline.

Ability to learn, follow processes strictly, and ensure compliance with ENI policies.

Ability to work independently and as part of a team.

Enjoys investigating solutions and collaborating with key stakeholders, including members of the Senior Leadership Team.

Excellent Excel skills are essential, with the ability to manage and interpret data.

SAP knowledge is desirable.

A degree in economics would be a plus