Job Description

Payroll Officer

Kensington

Contract
£20.86 per hour - £27.40 per hour depending on role and experience

Our client is looking f or two Payroll Professionals who must have worked in a Payroll department and have experience of Oracle.

SENIOR PAYROLL OFFICER

• To manage the full end-to-end production cycle for all payrolls covering Council employees, the Returning Officer, and pensioners. Ensuring that all controls are operated and that exception/anomaly reports are run for each payroll and corrective action is taken prior to payroll finalisation so that the integrity of the payroll is maintained.

• Ensure that the payrolls and their associated processes and outputs are fully compliant with statutory and regulatory requirements and local RBKC contractual obligations.

• Ensuring that reconciliations are performed for each payroll cycle and that information is sent as appropriate to RBKC Finance Teams to match reconciliations and balancing to the General Ledger outputs, investigating any areas where differences arise and taking corrective action as appropriate.

• Ensure that all outgoing payments to all third parties from each payroll cycle are made accurately and on time, are appropriately reconciled, and that internal records are maintained to reflect this.

• Ensure that all outputs from each payroll cycle (e.g. His Majesty's Revenue & Customs (HMRC), Local Government Pension Scheme (LGPS), Teachers Pensions, Payslips, P45s) are valid and have been checked for accuracy and completeness prior to onward distribution.

• Monitoring day-to-day claims and payments being made to employees to ensure they are being paid in accordance with Council policy and statutory/regulatory requirements, devising procedures with the Payroll Manager that enable regular review of all such payments, and taking pre-emptive action to prevent incorrect payments, ensuring that any follow-up action is taken with relevant managers to maintain compliance.

• Identify potential software flaws or anomalies which affect the integrity of the payrolls or any aspect of its production or the manner in which users interact with it from a payroll perspective, and to raise any concerns through the Payroll Manager to the local HR System Administration Team.

PAYROLL OFFICER

• To have a good understanding of statutory and contractual requirements relating to the payroll, including PAYE Tax, National Insurance, National Minimum Wage, London Living Wage, Local Government Pension Scheme, Teachers Pension Scheme, Statutory Sick Pay, Statutory Child-Related Pay, contractual sick pay, and contractual child-related pay.

• To work with the Senior Payroll Officers in the accurate and timely production of all payrolls and their outputs throughout the payroll processing cycle.

• Running a range of regular and ad-hoc processes as part of the payroll production cycle, including provisional payslip calculations, and ensuring that changes are implemented to underlying employee data as necessary to maintain accuracy of the payroll.

• Performing regular reviews of employee data contributing to payroll calculations (e.g. tax codes, NI categories, pension scheme memberships) to ensure that all data sets will flow through to accurate payroll calculations for all employees.

• To perform the regular daily processes for ensuring that all payroll data for new starters is correctly input into Oracle, for example payment method, bank details, tax code, NI category, pension scheme membership, pay elements, etc.

• To work with the Recruitment Team and Organisation Structure Team to ensure that starters, movers and leavers are correctly actioned for payroll purposes, and that any anomalies affecting the payroll are identified and corrected prior to payroll finalisation.

• Handling less complex overpayment casework, ensuring that overpayment recoveries are in place and that employees receive notifications of the intention to make recoveries, issuing invoices where appropriate for any overpaid employee who subsequently leaves without the full recovery being made.

PLEASE ONLY apply if you have the necessary skills, experience and expertise.

The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer.