Job Description

Facilities Administrator

3 month Contract

37 hrs per week, 8.30 to 16:30

£13.00 per hour plus holiday pay

Immediate start

We are currently recruiting for one of our key clients in Crownhill for an administrator to work in the facilities department. This is a 3 month contract initially with potential for further extension

Duties will include:

Maintain and develop filing systems, both manual and electronic and undertake photocopying, scanning and shredding of confidential papers

Receive telephone calls, determine purpose of calls, diverting calls to relevant personnel where appropriate, answering enquiries, passing on relevant calls and taking accurate messages

Provide an accurate typing service, i.e. correspondence, memo’s, tables, spreadsheets, minutes, etc.

Managing bookings for the Conference Suite and meeting rooms.  Including dealing with enquiries, taking bookings, meet and greet and preparing rooms

Attend meetings to take minutes, processing and distributing them exercising confidentiality as necessary

Sort incoming mail in to predetermined office sections and deliver to teams

Sort outgoing mail ready for posting

Arrange and supply ID cards to staff, with responsibility for taking photographs

Actively deal with enquiries from customers, the public and other agencies

Issuing and logging keys and ID cards to customers and contractors

Replenish refreshment stocks as required, ensuring stock control is maintained  For further details of this opportunity, please contact specialist recruiter, Mark Grove on (phone number removed) or apply via this site